Position: Statistics Clerk

Department: Chancellor’s Office

Location: Chancery Office-Brownsville

Classification: Full-Time, Non-Exempt

Supervisor: Chancellor’s Administrative Assistant

JOB SUMMARY: The primary role of this position is to assist the Administrative Assistant to the Chancellor in performing secretarial and clerical duties for the office. The clerk will act as a receptionist for the office and perform other duties as assigned by the Chancellor and the Administrative Assistant.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assist with the preparation of reports required for submission by the Chancellors Office. Official Catholic Directory, OCD Statistical Overview, Annual Statistical Report for the Secretariat of State-The Church’s Central Statistics Office, etc.

Maintain updated lists of priests, deacon, parishes, statistical information, and other lists as requested.
Open and maintain files as needed for deacons, priests, departments, religious congregations, organizations, boards, etc.
Keep up to date all information in the files.
Assist with search of documents or information located in the file room or archives.
Read, sort, and file documents, brought by departments, according to subject or department, parish, etc., in chronological date order.
Prepare basic letters and memos as requested.
Maintain inventory of office supplies located in the file room.
Order office supplies.
Answer and screen phone calls for the Chancery office.
Assist with general mail outs as requested by Chancellor’s Administrative Assistant.
Relieve the receptionist as needed.
Go to the post office and bank whenever the maintenance person and receptionist are absent.
Place postage on outgoing mail when receptionist is not available.
Inform parishes how to obtain marriage forms on the website.
Assist with the upkeep of I-9 forms for priests.
Assist with Letters of Good Standing for incoming visitors.
Assist with Mass Intentions.
Other duties as assigned.

EDUCATION AND EXPERIENCE

High school graduate or equivalent.
At least six months’ related experience.

KNOWLEDGE, ABILITY, AND SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to communicate effectively both in English and Spanish, both verbal and written.

Ability to create, update, and format Excel spreadsheets.
Possess good communication skills, including professional telephone skills.
Ability to maintain confidentiality in all matters.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret technical instructions and deal with several abstract and concrete variables.
Knowledge of typing, filing and proficient with computer (Microsoft Word, Microsoft Excel and Outlook).
Ability to maintain effective working relationships with other employees and the general public.
Ability to maintain clerical records.
Punctual, reliable and dependable.
Must have a valid driver’s license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job.

While performing the duties of this job, employees must be able to talk, hear, and see. They must have the ability to observe details at close range and be able to communicate and exchange accurate information so others will understand. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus. The employee is regularly required to stand, sit, walk, use hands/fingers to handle or feel. Employees must be able to remain in a stationary position 50% of the time. Occasionally they will need to move around in the office and position themselves to access or maintain files in filing cabinets, or to operate office machinery, etc. They will constantly be operating a computer, calculators, copiers, printers, or scanners, etc. Employees must be able to climb. Occasionally they may climb stairs, step ladders, ascend/descend a step ladder. Employees must be able to stoop, kneel, or crouch to position self to maintain files from filing cabinets, etc. Employees must be able to carry, lift and/or move up to 10 pounds and occasionally carry, lift, and/or move up to 25 pounds.

WORKING CONDITIONS

The work conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate, typical of an office with computers and printers. A company fleet vehicle is available if needed for this position. Mileage reimbursement is available for use of personal car for diocesan business.

This position is for full-time employment, averaging 40 hours per week. Working hours: Monday through Friday; 8:00 a.m. to 12:00 noon and 1:00 p.m. to 5:00 p.m. Rest breaks (15 minutes): 10:00 a.m. and 3:00 p.m. Lunch Hour: 12:00 noon to 1:00 p.m.

Job Type: Full-time

Pay: $11.00 - $14.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance
Flexible schedule
Health insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Experience:

Microsoft Excel: 1 year (Required)
Clerical experience: 1 year (Required)
Data entry: 1 year (Preferred)

License/Certification:

Driver's License (Required)

Ability to Relocate:

Brownsville, TX 78520: Relocate before starting work (Required)

Work Location: In person

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