Essential Duties and Responsibilities:
- Provide accurate and timely bookkeeping, payroll and financial reporting for the school utilizing the uniform chart of accounts and standardized reporting formats
- Prepare journal entries and maintain general ledger accounts on an accrual basis and in compliance with Diocese of Palm Beach policies
- Prepare bank deposits and reconciliations
- Maintain accounts receivable and monthly reconciliation of AR Aging with GL account balance
- Maintain accounts payable and monthly reconciliation of AP Aging with GL account balance
- Process credit card payments for tuition, fees, donations, and other appropriate receipts
- Keep all student receivable balances up to date using various methods (statements, letters, phone, email, etc.) and keep Executive Director informed of status
- Work with Executive Director regarding student families in need of financial assistance
- Must be knowledgeable regarding the VPK and School Readiness programs and manage all financial accounts accordingly
- Assist Executive Director in preparation of annual operating budget and maintain budget in Sage 50 to produce actual vs. budget reports. Explain significant variances as necessary
- Coordinate all payroll preparation and maintenance with Diocese Payroll and HR/Benefits
- Ensure compliance with all State and government filings, to include complete and accurate W-9/1099, W-2, I-9 and unclaimed property filings while maintaining complete documentation of all efforts that can be readily assessed and viewed by other staff.
- Prepare and submit timely financial statements for Executive Director, Advisory Board and Diocese as required along with other supporting reports and schedules as needed
- Assist the Executive Director on a regular basis regarding business decisions and keeping her updated on all accounts and areas of interest and/or concern.
- Attend Advisory Board and other committee meetings appropriate to the position
- Coordinate all employee benefits tasks with the Diocese of Palm Beach Benefits Office
- Communicate with the Diocese Finance Office regarding all school finance and bookkeeping concerns and actively participate in all diocesan professional training as appropriate
- Serve as the primary contact for school vendors providing assistance and guidance as necessary
- Handle sensitive material and serve as a liaison to other staff members
- Supervise Front Desk Assistants and oversee inventory and ordering of school supplies
- Maintain absolute confidentiality about school families, staff and others associated with the operation of the school and communicate with parents and staff in a professional and courteous manner
Qualifications:
- Minimum of a Bachelor’s Degree in Accounting preferred. However, some college or post high school vocational tech school credits in accounting with equivalent business experience acceptable.
- 3 + years of financial leadership in accounting including accounts receivable, accounts payable, payroll, general journal entries, general ledger analysis, and financial statement comparative reporting and budgeting.
- Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet.
- SAGE 50 experience a plus.
- Must be reliable and have the ability to work effectively with diocesan employees, department heads, representatives of other agencies and the general public.
- Ability to work independently, make responsible judgment calls and multi-task with emphasis on meeting tight deadlines.
- Attention to detail and able to work in a fast-paced environment.
- Excellent and professional telephone manner and interpersonal skills.
- Loyal, flexible, and honest.
- Experience in working with varied personalities.
- Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality.
- · Excellent written, verbal and public speaking skills.
- · Excellent analytical skills and problem-solving capacity.
- · Ability to stay focused and organized.
- Strong ethical values.
- Reliable insured vehicle and ability to travel to locations within the Diocese of Palm Beach
Physical Requirements:
- Job may require lifting of objects that exceed 25 pounds, with frequent lifting and/or carrying of objects - stooping and kneeling may also be required.
· Occasional light lifting and carrying of under 15 pounds
- Employee will need to take responsibility for his/her office and materials therein.
- Employee will need to walk around the entire campus while working with and delivering information pertinent to position.
- Employee will be exposed to visual display terminal for prolonged periods.
- Employee may be required to make trips to the school banking institution.
- Employee may be required on occasion to work after normal working hours if needed.
- Frequent use of both hands and fingers
- Occasional moments of minimal and routine hearing
The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Agustina Lentz, Human Resources Administrative Assistant Via US Mail: Diocese of Palm Beach 9995 North Military Trail Palm Beach Gardens, FL 33410-9650 Via Fax: (561) 775-9575 Via Email: employment@diocesepb.org
Job Type: Full-time
Ability to Commute:
- West Palm Beach, FL 33405 (Required)
Ability to Relocate:
- West Palm Beach, FL 33405: Relocate before starting work (Required)
Work Location: In person
