Office Manager
Mater Dei - All Saints - Berlin, WI
Classification: Non-exempt, Full-Time
Reports to: Director of Operations
Summary/Objective:
The Office Manager plays a key role in ensuring efficient operations of the parish office. This individual provides administrative, organizational, and general operational support to the pastor, staff, and parish community, ensuring the parish's mission and ministry are carried out effectively. The Office Manager reports to the Director of Operations.
Administrative:
•Assists Parochial Administrator and Vicars with schedules, meetings, etc.
•Oversees the daily operations of the parish office, ensuring smooth workflow
•Recruits & coordinates volunteers for parish functions
•Manage office supplies and ensure proper maintenance of office equipment
•Oversees the scheduling of parish facilities
Database:
•Oversees ParishStaq functionality
•Responsible for parish records, parishioner registration, and gift database (ParishStaq)
•Tracks income for special collections (Easter/Christmas flowers, diocesan, etc.)
Financial:
•Assists with parish finances, including accounts payable, receivable, and bank reconciliations
•Assists in parish fundraising and offertory programs
•Responsible for filling out and sending Workers' Comp Reports
•Responsible for the distribution of end-of-the-year statements to parishioners
Required Education & Experience:
•Associate's degree in business administration
•Experience in general accounting principles
Required Competencies:
•Demonstrated understanding, respect and support of the Catholic Church's teaching, mission and values
•Demonstrated ability to set priorities and organize work effectively and efficiently, including developing and maintaining effective recordkeeping systems.
•Strong proficiency in QuickBooks, ParishStaq and Microsoft Office, especially Excel.
•Ability to honor and maintain confidentiality of financial and personnel records
•Must be a person of faith, committed to the values of the Gospel, who provides sound leadership and responsible management of their duties.
•Previous successful experience with or demonstrated ability to learn parish/school data and word processing system.
•Has a "Service Mindset" when working with others
•Ability to identify opportunities for improvement, evaluate issues and situations, propose, and implement recommendations and solutions.
Work Environment & Physical Requirements:
•Office environment
Normal Work Days & Hours:
•Weekdays 8:00AM to 5:00PM. Some weekend time may be required.
Other Duties
This job description is not designed or intended to be a comprehensive or exhaustive list of all activities, duties or responsibilities that are required of an employee in this job. Duties, responsibilities and activities may change at any time with or without notice.
