Roman Catholic Diocese of Tucson
Job Description
Job Title: Office Assistant Status: Part time
Exemption Status: Non-exempt Salary Grade: 20
Department/Location: San Martin de Porres Parish - Sahuarita, AZ
Primary Function: Under the direction of the Pastor, school Principal or other assigned manager, or supervisor, is responsible for performing a variety of administrative duties in support of the parish or school office. Responsibilities include data entry and other more complex assignments. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)
Essential Duties and Responsibilities:
- Recognize and support the unique Catholic Mission of the School by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church. The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church.
- Give evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey; strive to model the teaching of Jesus by attitude and example.
- Answer and handle incoming telephone calls in a professional and courteous manner.
- Provide secretarial and word-processing support; Handle accurate filing of documents as requested.
- Pick up, sort, and distribute mail as required: assist with bulk mailings.
- Type reports, documents, and other correspondence; file and maintain records as necessary.
- Maintain required property and other records; maintain confidentiality, physical and information security at all times.
- Update and maintain database files including parish registry.
- Provide support to management and administrative personnel as necessary.
- Perform other duties as assigned.
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.
Basic Qualifications:
- Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church.
- Type a minimum of 30 WPM.
- Excellent communications skills, written and verbal.
- Excellent human relations and interpersonal skills; must be a self-starter and be well-organized; must be a team player.
- Be available for evening and weekend work as necessary.
- Be able to manage multiple tasks simultaneously.
- Proficiency in the use of computer technology including word processing.
- Ability to maintain confidentiality.
- The Ability to successfully complete a criminal history and background check.
- Professional bearing and clean and neat personal appearance.
Education and Experience:
- Associate degree in business or public administration or equivalent experience.
- Experience in the use of computers including data entry software.
Other/preferred skills:
- Experience in a similar position in a business firm or other establishment
- Bi-lingual (Spanish, English) preferred.
Covenants of Employment:
San Martin de Porres is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Parish/Church/School when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
