Title of Position: Grants Coordinator
Department: Office of Mission Advancement
Reports to Supervisor: Vice President for Development
FLSA: Non-Exempt
Holy Cross College’s Mission: The Mission of Holy Cross College is to educate and form global citizens with the competence to see and the courage to act. Holy Cross is a Catholic college that advances the apostolic mission of the Brothers of Holy Cross. Our practical, experiential, liberal arts curriculum applies timeless truths to contemporary life and leads people to wholeness in the image of Christ.
Our hiring practices reflect this missional commitment to being a Christ-centered institution
All administrators, faculty and staff are called to assist students in their formation to be Christ-like students and thus must embrace and advance the Holy Cross mission of the College in all professional activities.
Typical Schedule: This is a part-time position for approximately 25 hours per week.
Purpose: The Grants Coordinator plays a vital role in enhancing institutional support by securing grants from foundations, corporations, and government agencies that align with the college’s mission and strategic initiatives. Reporting to the Vice President for Development, the Grants Coordinator is responsible for managing the entire grant lifecycle—from researching potential funding sources and drafting proposals to submitting applications and providing thorough stewardship reports. This role requires close collaboration with faculty, staff, and program directors to identify funding priorities and manage an active portfolio of prospective and current grant sources. The coordinator will contribute to college-wide initiatives, ensuring that grant-seeking activities reflect and advance the values and objectives of the college.
Essential Job Duties:
- Research and identify prospective corporate, foundation, and government grant opportunities that align with college priorities.
- Write, review, and submit letters of intent, proposals, and grant applications in a timely manner.
- Partner with faculty, staff, and program directors to assess funding needs and translate those into well-structured proposals.
- Document grant-related activities in the donor database (e.g., Raiser’s Edge NXT) to ensure accurate records and comprehensive reporting.
- Monitor and evaluate program objectives, key performance indicators, and action plans to meet grant requirements.
- Ensure all grant-related activities comply with federal and state guidelines as well as grant-specific requirements.
- Prepare stewardship reports, including data analysis, budgeting, and narrative content, for current funders to maintain positive relationships.
- Serve as the primary liaison with foundation representatives and grant officers, coordinating campus visits as needed.
- Maintain a calendar of grant proposal and reporting deadlines, communicating regularly with stakeholders to ensure timely submissions.
- Support faculty and staff in understanding grant processes, providing training and feedback on proposals as necessary.
- Contribute to the college’s mission by ensuring that grant-funded initiatives align with institutional values and goals.
- Other duties assigned to meet the needs of the department and College.
Minimum Education, Skills, and Abilities:
- Bachelor’s degree in a relevant field (e.g., liberal arts, human services) with three or more years of experience in grant management or a related area within a nonprofit or educational setting.
- Proven ability to manage multiple projects, prioritize tasks, and meet strict deadlines in a quality-driven, collaborative environment.
- Demonstrated proficiency in research and database software, particularly for financial and philanthropic information.
- Strong organizational skills, with a high level of accuracy and attention to detail.
- Exceptional written and verbal communication skills, with the ability to draft compelling proposals and detailed reports.
- Familiarity with grant policies, procedures, and compliance regulations; experience in higher education settings is preferred.
- Capacity for strategic planning, with the ability to analyze program needs and align funding opportunities accordingly.
- Strong interpersonal skills, with an ability to work effectively with a range of stakeholders, including faculty, staff, and funders.
- Proficiency in budgeting principles and financial analysis.
Interested candidates should apply and submit résumé, cover letter, and three references (names and contact information) at Holy Cross College Career Opportunities.
NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands required of personnel so classified. Employment at Holy Cross College is ‘at will’ meaning either the college or employee can end the employment relationship at any time, with or without cause, with or without notice. Holy Cross College is an equal opportunity employer. All employment decisions are based on qualifications and are made without regard to race, color, national origin, age, sex, disability, or any other legally protected status.
