OVERALL RESPONSIBILITY
The Office Administrator assists the Director of the Guilds in the day-to-day functions of the office including its organizational needs and associated support, coordinating events, and developing and managing communications. Guilds are associations of believers who share a common profession or interest and seek to support each other in deepening their faith lived in the world. Within the Diocese of Bridgeport, over a dozen guilds will be created to serve various occupations, such as healthcare professionals, teachers and catechists, artists, and lawyers.
Essential Duties And Responsibilities
- Serving as a liaison between other diocesan offices and fostering a good working relationship with colleagues in ministry
- Coordinating all events held by the Diocesan Guilds Office, including but not limited to event registration, logistics, food and beverage, and materials
- Providing administrative assistance, such as writing and editing communications
- Maintaining comprehensive and accurate records of attendance at Diocesan Guilds Office events
- Performing minor bookkeeping duties such as tracking expenses, communicating with the finance office, etc.
- Organizing meetings, including scheduling with Guild members and prospective members as well as other individuals, organizing conference rooms, sending reminders, and organizing catering when necessary
- Answering phone calls in a polite and professional manner and responding to questions
- Managing the director’s calendar, including making appointments and setting Zoom calls
- Prioritizing the most sensitive matters
- Providing timely updates to website administrator for the Diocesan Guilds Office’s calendar of events and new initiatives
- General office duties, including ordering supplies, opening mail, and managing reimbursements
- Providing support to boards and teams (communication, minutes, etc.)
- Assists with annual calendar planning for the Diocesan Guilds Office
- Able to attend requirements on evenings and weekends
- Additional duties as assigned
Education And Qualifications
- High School Diploma or GED; Associate degree preferred
- One to three years of related administrative experience
- Practicing Catholic in good standing with the Church with deep knowledge and reverence of the faith
- Excellent communication skills (written and verbal) with superiors, colleagues and individuals inside and outside the Catholic Church
- Creative, goal and team-oriented
- Demonstrated ability to take direction and work independently
- Microsoft Office/Suite proficient (Excel, PowerPoint, Word)
- Solid problem solving and time management skills
- Able to work independently with little supervision and multitask efficiently and effectively, completing work in a timely, accurate and thorough manner
- Great interpersonal skills, with solid decision-making and leadership capabilities and ability to work with the Director as a team, keeping him/her up to date at all times
- Conscientious and highly organized with sharp attention to detail
- A strong work ethic and desire to exceed client expectations
- Some evening and weekend work required
- Reliable transportation
