The role of the Weekend Coordinator is to create, plan, and manage the key elements required for a successful weekend experience at St. Pius X. The Weekend Coordinator's duties focus on managing the operation of the weekend Masses and working with all ministers, volunteers, and congregants to promote an "irresistible environment". Our irresistible environment presently includes the following elements: Worship, SLAM, Child Care, Greeters, Host Team, Weekend Maintenance, Info Desk, and Church Safety Committee. They must be present on all weekends before, during, and after Masses as well as Holy Days and other key worship experiences. This position is a total of 19 hours, non-benefits eligible, and reports to the Pastor.
RESPONSIBILITIES:
-coordinates with the presiders and ministry captains to ensure that all the liturgical ministers are serving in a quality environment that allows them to create an "irresistible environment" for all weekend churchgoers and guests
-works with the SLAM Coordinator, Child Care Coordinators, and their volunteers to ensure safe, clean, and efficient use of the facilities for all minors and their families
-responsible for the recruitment, training, scheduling, and ongoing formation of all liturgical ministers and weekend volunteers (including greeters, host team, cafe volunteers, info station, etc). Serve as a communications hub for ministry captains and volunteers including weekly communication to ensure all volunteer spots are filled each week.
-are able to step in and fill needed volunteer positions as needed
is the contact person for visiting clergy
-orders all supplies needed for worship and sacraments (hosts, wine, candles, linens, etc.)
-communicates to the Facilities Manager in a timely manner any issues that require attention (HVAC, lighting, plumbing, furnishings, etc.)
-monitors the flow, cleanliness, and functionality of all the buildings throughout the weekend
-at the conclusion of every weekend, evaluates the weekend, addresses concerns, and reports back to the SLT on any issues that need attention
-be present at weddings, Confirmation, First Communion and other key worship experiences. Will work with ministry captains and volunteers to ensure the smooth flow of worship.
-chairs the church safety committee
-is a member of the SLT - Senior Leadership Team - and will attend scheduled meetings and fulfill duties assigned by the team. Will communicate regularly with the Pastor and team members regarding scheduling, planning, and issues of concern.
-Coordinates our Homebound Ministry
-Other duties as assigned by the Pastor
EXPECTED RESULTS
The Mass will be an irresistible and captivating experience.
The weekend ministries will operate in an efficient manner to deliver an exceptional experience for all churchgoers.
Mass will function in a timely manner.
Any emergencies are dealt with in a discreet and efficient manner.
Ministries will work together.
POSITION REQUIREMENTS
EDUCATION
Bachelor's Degree (or work experience as agreed upon by Pastor)
EXPERIENCE (desired)
Previous project management experience, human resource management and training
LICENSES OR CERTIFICATIONS
Will need to become VIRTUS Compliant once hired
COMPETENCIES
Build Relationships
Communicates Effectively
Understand and Support SPX Vision & Strategies
Delivers Results
Leads Effectively as a Manager
COMPUTER SKILLS
Computer proficiency
Google Work Suite (Gmail, Google Docs, etc), SignUpGenius, FlockNote
SPECIAL SKILLS & KNOWLEDGE AREAS (desired)
Event planning experience, conflict resolution, public speaking, and scheduling expertise
ACCOUNTABILITY
MINISTRIES FOR WHICH YOU ARE ACCOUNTABLE
All liturgical ministers (Altar Servers, daily Mass Sacristans, Lectors, Musicians & Cantors, Extraordinary Ministers of Holy Communion, Art & Environment), the Host Team, Greeters, Cafe Directors and Volunteers, Info Desk Volunteers, SLAM, Child Care, St. Pius X Senior Leadership Team, Weekend Maintenance, Tech, Home Bound Ministry
INDIVIDUALS YOU SUPERVISE
Weekend Maintenance
Child Care Coordinator
WHO YOU REPORT TO
The Pastor
