Administrative Assistant

Saint Leo the Great Catholic School • Full-time • Oakland, CA, US • $25 - $29 / hour • 3m ago

About us

Saint Leo the Great Catholic School is a Pre- Kindergarten through Eighth Grade parish school, within the Diocese of Oakland, California. We are proud of our long-standing partnership with families in the education of their children. We strive to offer our diverse student body a safe environment in which to develop culturally, physically and spiritually. Our school’s success is a collaborative effort between the Leadership Team, entrusted teaching staff, and parent/student involvement & participation. We look forward to partnering with you in this journey..

Our work environment includes:

Engaging work culture
Staff development opportunities
Modern office setting
Spirited students & faculty

**Job Summary:**

We are seeking an experienced and organized Administrative Assistant to join our school office team. This role is essential in providing exceptional administrative support to our thriving school community.

The ideal candidate will be proficient in office management, possess excellent customer service skills with students, parents, and new prospective families, and be able to multitask and be flexible on daily tasks. If you have a passion for being a part of an exceptional school community, work in an engaging front office, and are looking for a challenging and rewarding opportunity, we encourage you to apply for this position.

**Duties:**

- Manage and maintain the office environment, ensuring a clean and welcoming atmosphere for students, families, teachers, and staff.

- Provide exceptional customer service, responding promptly to inquiries, and addressing any concerns or issues in a professional and courteous manner.

- Utilize computerized systems to manage and maintain accurate and up-to-date records, including student data, parent information, and office administrative tasks.

- Assist with data entry, ensuring accuracy and efficiency with school records.

- Serve as the primary point of contact for parents and prospective families, managing phone calls and walk-ins with a friendly and professional demeanor.

- Manage office supplies and equipment, ensuring that our facility is always well-stocked and operational.

- Coordinate appointments and schedules for the school administrative team, and occasionally teachers and staff.

- Assist with administrative tasks, such as preparing reports, filing documents, and maintaining the office filing system.

- Maintain a high level of attention to detail and accuracy in all administrative tasks.

- Develop and implement efficient office management systems to improve productivity and reduce waste.

- Utilize Bill.com to manage office finances and ensure compliance with financial regulations.

- Manage office hours, ensuring that all administrative tasks are completed on time and to a high standard.

- Develop and maintain a positive and supportive work environment for all staff members.

**Experience:**

- Proven experience in administrative roles, preferably in a school office environment.

- Strong experience with computerized office management systems and data entry.

- Excellent customer service skills, with the ability to communicate effectively with school community and staff.

- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

- Experience in receptionist roles is preferred, but not required.

We offer a competitive salary and a comprehensive benefits package to successful candidates. If you are an organized and detail-oriented individual who is passionate about administrative work, please apply for this exciting opportunity.

Job Type: Full-time

Pay: $25.00 - $29.00 per hour

Expected hours: 40 per week

Benefits: