Join an awesome team of professionals at Commonwealth Catholic Charities (CCC)! Our friendly staff is committed to providing quality and compassionate services to all people throughout Virginia. We offer a robust benefit package including health, dental, vision, life, short term disability, long term disability, employee assistance programs, legal resources, generous paid time off, fourteen paid holidays, and a cutting-edge retirement savings program.
SUMMARY: This position is responsible for assuring systemic, timely, and accurate payment of invoices and other billings via checks, ACHs, and online portals.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Maintains accounts payable records in good order to facilitate payment and research.
Receives, reviews, and sorts invoices and check requests.
Verifies invoices and requests for correctness, proper approval, coding (including GL coding for grant-related invoices), discounts, and documentation/receipts. Follows-up with program personnel as appropriate.
Utilizes Accounting System to input invoices and process disbursements.
Accurately prepares and processes agency and other related entity disbursements via check writing, certified funds, ACH deductions, payment protals, or credit card. Prepares checks for mailing.
Researches and resolves exceptions.
Works with GL accounting team to resolve outstanding checks
Monitors vendor accounts to ensure payments are up to date.
Researches and resolves invoice discrepancies and issues when they exist, including contacting vendors
Records payment and invoices for ACH Auto drafts related to accounts payable items
Maintains all related files-printed and scanned/electronic-and ensures all invoices are audit-ready.
Assists as a resource for other team members regarding coding questions and other A/P related items
Assists with month-end closing, as needed, and provides supporting documentation for audits
Requires 1099 information is on file for vendors and helps generate and send accurate 1099's in compliance with IRS regulations.
Upholds standards of timeliness and follow-up
Provides cross-training and coverage for other accounting specialists as applicable
Ensures compliance with applicable company policies and procedures.
Represents the Agency in the community and workplace in a professional and ethical manner.
Demonstrates sensitivity to the service population's cultural and socioeconomic characteristics.
Demonstrates strong interpersonal, decision-making, problem-solving, oral, and written skills.
Utilizes a basic knowledge of Microsoft Office applications.
EDUCATION and/or EXPERIENCE: High School Diploma or equivalent required with three years of related experience.
Turn your passion for helping others into a meaningful career with CCC. Apply now at https://www.cccofva.org/openpositions Commonwealth Catholic Charities is an equal opportunity employer and a drug free workplace.
