Position: Temporary Part-Time Donor Records Specialist
Department: Office of Development and Stewardship
Reports To: Associate Director for the Annual Appeal
Classification: Non-Exempt
General Description
Assists with the overall implementation of the operations within the development office.This includes and is not limited to the Annual Appeal, Parish Capital Campaigns, Planned Giving and Major Gifts Programs.
Specific Duties/Responsibilities
The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.
- Enters credit card gifts, parish check and business checks as needed.
- Corresponds and responds with all stakeholders, specifically donor and parish inquiries via email and phone.
- Updates parishioner files as needed.
- Assists with donor follow up to retain lapsed gifts.
- Assists with all mailing correspondence to parishioners and parishes.
- Assists with the development of all Annual Appeal marketing materials.
- Conducts feasibility study interviews for parish capital campaigns.
- Schedules feasibility study interviews and major gift appointments for parish capital campaigns.
- Review acknowledgement letters and files.
- Interacts and consults with vendors partnered with the Archdiocese of Newark.
- Communicates with parish and donors to maintain accurate donor and gift information.
- Position may require evenings and weekends during peak times or for fundraising events.
- Assist with development office operations such as invoice and timesheet processing.
- Obtain ongoing training and professional development.
- Other duties as assigned.
Qualifications/Skills
- Detail-oriented
- Desire to work as a “team member”
- Outstanding organizational/communication/interpersonal skills.
- Ability to adapt to the fluctuating needs of fundraising seasons.
- Ability to prioritize tasks.
- Knowledge of Microsoft Office Suite, especially Word and Excel.
- Knowledge of Raiser's Edge 7.9 a plus.
- Proficiency in Spanish a plus, but not required.
Education and/or Experience (Preferred)
- High School diploma or GED required
- Bachelor’s degree preferred, but not required
- Prior data entry and/or customer service experience a plus
Physical Demands
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position requires extended periods of sitting and/or standing, using the keyboard, light lifting, and telephone use. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.