Job Details
Job Location: ST THOMAS AQUINAS CATHOLIC CENTER - Boulder, CO
Position Type: Full-Time/Part-Time
Salary Range: $24.00 - $33.00 Hourly
Job Category: Admin - Clerical
Description
General Purpose: To serve as the first contact an individual has to the parish; to gather and disseminate information in an efficient and effective manner to staff, parishioners, business contacts, archdiocesan offices, and anyone who needs assistance; to execute various tasks for Pastor as requested.
Duties and Responsibilities:
- Parish Office and Catholic Center Management:
- Orders Pastoral Center and Catholic Center office supplies and equipment
- Manages the parish master calendar
- Maintains the schedule for use of facilities (church, pastoral center, catholic center)
- Works with the Business Administrator to prepare a budget in regards to office supplies, kitchen/pantry supplies, paper stock, and office equipment
- Manages and maintains phone system voice mail
- Manages the scheduling and recording of Mass stipends and disbursements of stipends to payroll
- The receptionist will collect, record and secure all monies received from book sales (see Book Sales policy and procedure)
- Performs a daily walk through of the facilities and ensures that the Center remains clean
- Clerical and Secretarial Duties:
- Organizes incoming mail
- Prepares and assists with parish correspondence to parishioners, Archdiocesan offices and other entities or persons when appropriate
- Takes minutes for the staff meetings
- Making sure that the parish paperwork is well ordered
- Parish Receptionist:
- Answers all phone calls coming into the front desk
- Provides assistance to those who come into the Pastoral Center
- Administrative Assistance for the Pastor:
- Assisting the priests with scheduling appointments
- Preparing logistical assistance for events
- Aiding in correspondence directed to the pastor
- Communicates with employees on project updates to assist in timely completion
- Correspondence with other parishes
- Finding sacramental assistance
- And other duties as assigned
This person is also the staff liaison to the following groups: Groups outside of the parish using parish facilities, parish small groups, and other parishioner initiatives
Qualifications
Education: College degree preferred or a minimum of 2 years experience working at an executive level as a secretary or administrative assistant.
Skills: The Administrative Assistant must possess interpersonal skills that promote Christian charity and the mission of the Church. This person must demonstrate excellent verbal and written communication skills, capacity for orderliness and prioritize workload to meet deadlines. The Administrative Assistant must be flexible with assigned workload and duties. Proficiency with computers, office software programs and data base programs is necessary.
Qualifications: Have a positive and supportive attitude toward the Catholic Church, her teachings, and her work, refrain from public promotion or approval of any conduct or lifestyle that would reflect or disgrace on, or cause scandal in relationship to, the Archdiocese of Denver, or considered to be in contradiction with the Catholic doctrine or morals.
Physical Requirements: Ability to operate computer and mouse, copier/printer, and multi-line telephone. Ability to lift and/or move up to 25 pounds. Must be able to sit for extended periods of time. Ability to work on a computer and look at a computer screen for extended periods of time. Must be able to move around enough to pull and replace files in a variety of file cabinet types.
Accountable to: Pastor
To apply, please submit a resume with a cover letter explaining why you are interested in this position, and your salary requirements to resumes@thomascenter.org
