General Summary of the Position
The Business Manager is a leadership role in support of the pastor’s responsibilities to the parish and/or principal’s responsibilities to the school. This leader is a steward of the physical, financial, and personnel resources of the parish.
Essential Duties and Responsibilities of the Position
The parish / school business manager either directly performs or is responsible for the supervision / management of personnel and/or volunteers directly performing duties in the following areas:
Functional Areas of Responsibility –
General Operations Management:
- Maintain positive relationships and effective communication between parish / school community, various groups and outside authorities
- Attend and present information at pastoral / school staff meetings, committee meetings and Parish / School Finance Council meetings
- Attend diocesan administration meetings representing the parish / school and the pastor / principal. Distribute and disseminate information obtained at these meetings to all parish / school personnel.
- Consult with and advise pastor and/or principal on business and administrative matters that affect the parish and/or school
- Direct the management of the parish / school office
- Oversee the management of the parish / school records
- Maintain all cemetery records if applicable
- Coordinate parish casualty, property, and workers’ compensation insurance with the diocesan master insurance program
- Direct or provide input into parish / school stewardship, development, and fundraising initiatives.
- Oversee the management of parish/school information technology.
- Participate in strategic planning and day-to-day execution of strategic goals/objectives.
- Maintain familiarity with all applicable policies and procedures.
Finance and Accounting:
- Maintain accuracy of all financial files and records, and establish a responsible cash flow management system
- Prepare, administer, and review budget process in collaboration with finance and other commissions, subject to review and/or approval by Parish / School Finance Council and the Pastor / Principal.
- Act as liaison between the parish / school and the diocese in financial matters
- Maximize cash management resources
- Coordinate and review parish / school-based organizations’ funds
- Maintain accurate accounting following generally accepted accounting principles
- Ensure financial accountability and stewardship policies and procedures are implemented and maintained.
Human Resources:
- Establish and maintain personnel performance evaluation process
- Evaluate, hire, train, and coach direct reports
- Administer salaries and benefits programs
- In collaboration with the pastor / principal, establish and implement personnel policies
- Establish and conduct employee training for all staff
- Process new hire / termination paperwork
Facility and Asset Management:
- Coordinate parish purchasing of supplies
- Responsible for ensuring use of parish facilities by various groups complies with all applicable policies
- Supervise any major construction, improvement or repair
- Solicit and review bids and quotes and negotiate contracts
- Establish and monitor preventative maintenance programs for all properties and vehicles
- Establish emergency procedures for staff
- Maintain security of property (keys, files, valuables, etc.)
Other Duties:
- Functions as a resource and supporting team member for all Parish/School activities and events
- Additional duties as assigned by Pastor / Principal
Position Requirements
– Knowledge, Skills and Abilities:
– Thorough knowledge of accounting principles and practices
– Solid business operational experience
– Excellent interpersonal communication skills
– Supervisory and leadership experience
– Proven organizational skills including the ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly
– Excellent computer skills: MS Office suite of products; internet applications; QuickBooks Accounting Software
– Good record-keeping skills
– Good facilitation skills
– Collaborative style that fosters workplace excellence and mutual staff support
– Highly motivated; able to work independently and as part of a team and with energy, optimism and persistence
– Ability to present oneself professionally
– Ability to maintain confidentiality
Ability to prioritize and to be flexible
Able to work frequent evenings and/or weekends and work an unpredictable schedule when necessary
Education and Experience:
– Bachelor’s Degree desired in Business or a closely related field
– 5 – 10 years of business experience, non-profit experience preferred.
Background Check: This position requires a criminal background check and credit check.
Language requirements: English proficiency required. Bilingual English/Spanish preferred.
