Assistant Registrar - Degree Audit and Transfer Credit
Office of the Registrar
The Assistant Registrar - Degree Audit and Transfer Credit is responsible to the Registrar and will assume the duties of the Registrar in conjunction with the Senior Assistant Registrar - Scheduling and Enrollment in his/her absence. This individual will audit student records to ensure that all degree requirements have been met by graduating students. This position will ensure the accuracy of transfer credit evaluations for students. This individual will be responsible for building and maintaining the Academic Advising and Transfer Credit modules for programs in PeopleSoft.
Essential Duties and Responsibilities Degree Audit/Graduation
- Update students, faculty, and staff regarding current graduation policies and
- Communicate with and assist students filing for graduation, providing a summary of progress in degree completion and to confirm that all university requirements have been met.
- Monitor receipt of and input substitutions and exemptions as
- Post the conferral of degrees to all eligible student
- Order and manage the preparation of diplomas and certificates for
- Utilize the PeopleSoft Academic Advisement module to support degree audit activities online, as well as track status of graduation correspondence.
- Maintain an ongoing communication with the Registrar, Director of Academic Advising & Enrollment Services, deans, and department chairs in the development and maintenance of the Academic Advisement
Transfer Credit
- Update students, faculty, and staff regarding current transfer credit policies and
- Coordinate the evaluation of transfer and test credit and the entry of that credit into student records in PeopleSoft.
- Image incoming transcripts and route through the proper workflow into
- Build and maintain the transfer equivalency table and other functionality in the
Transfer Credit modules in PeopleSoft.
- Assist Enrollment Specialist with 12th day file
- Regularly update university information on Texas Common Course System
Additional Duties and Responsibilities
- Plan and perform staff/student training and testing of software as
- Assist the Registrar's Office during peak registration periods, commencement, and at other times as required.
- May be required to work weekend/evening hours during peak
- Other duties as
Supervisory Responsibilities
Student workers as needed.
Fiscal Responsibilities
None
Knowledge and Skills Required
- Bachelor's
- Strong interpersonal written and verbal
- Ability to work in a team environment with a focus on customer
- Ability to handle multiple tasks under minimal
- Self-motivated, a proactive problem solver, and willing to learn new skills as
- Basic knowledge of FERPA and related regulations/issues in higher
- Proficiency in MS Office; PeopleSoft Student Administration, and Slate experience a plus.
The above statements are intended to describe the general nature of work performed by individuals in this job classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification. All job classifications may have miscellaneous job duties assigned on an as needed basis.
Management, at the appropriate level, retains the right to assign and change the duties of any position at any time.
This is a full-time, year round, benefit-eligible position. To apply, please send a resume, a cover letter and salary requirements to the email below. Please note incomplete applications will not be considered.
The University of St. Thomas is an Equal opportunity Employer.
