OVERALL RESPONSIBILITIY
The Onboarding and Compliance Coordinator for Schools provides operational and administrative support across all Diocesan and Diocesan-sponsored schools (“Schools”). Administers and coordinates onboarding, fingerprinting, personnel files, contracts/wage agreements, and other related issues. Ensures candidates have complied with all new hire requirements prior to starting their employment/new position in the Diocese. Develops employment agreements and ensures compliance with I-9s, background screens, VIRTUS training, and Department of Children and Family Services (DCF). Conducts on-site fingerprinting and maintains personnel files. Maintains human resources / payroll information system accurately and timely. This person reports to the Interim Superintendent of Schools.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
- Provides onboarding services for new hires and rehires utilizing Paycor and written documentation as needed, overseeing the candidate through the process and answering associated questions;
- Monitors candidates’ onboarding status and coordinates any issues with school Principals and/or Business Managers;
- Enters all updated information into Paycor for new hires and all employment actions;
- Coordinates on-site fingerprinting for all schools’ employee candidates, including obtaining required documentation and collecting payment;
- Issues all employment agreements for new hires, new/changed positions and annual updates;
- Coordinates completion of waiver form and ED 126 for personnel for Superintendent approval;
- Follows-up with school personnel to obtain missing documents and information (i.e. pastor recommendation letters, certified transcripts);
- Maintains all Human Resources files for school employees;
- Assists with needs for personnel file information;
- Maintains and updates the state’s CHRI form in compliance with state statutes;
- Completes additional forms as directed;
- Ensures fingerprinting occurred and coordinates problem results with CHRO/Legal/Safe Environment/Superintendent’s Office;
- Supports Safe Environment Office with ensuring compliance with background screens and VIRTUS training;
- Responsible for schools’ onboarding documents and providing all updated forms to the Diocese Human Resources Department for updating Paycor;
- Ensures all forms are updated for the new school year;
- Seeks assistance from the Diocese Chief Human Resources Officer, and the Human Resources Department as needed and promptly escalates any issues;
- Other duties as assigned.
REQUIRED EXPERIENCE, EDUCATION AND QUALIFICATIONS
- Bachelor’s degree in operations, administration or related field;
- 3-5 years prior experience in a position coordinating a high-volume process with check-in steps
- Organization skills and ability to prioritize work and work efficiently
- Strong attention to detail to ensure accurate and consistent information is provided across all employees, proven track record in timeliness, follow-up and meeting deadlines;
- Strong communication skills, both oral and written, and demonstrated problem solving;
- Strong relationship building and collaboration;
- Dependable and able to handle stressful situations appropriately;
- Self-starter able to work with limited instruction and supervision with awareness of when to escalate;
- Strong analytical skills and focus on process improvement and redesign
- Strong computer skills: Computer proficiency and technical aptitude with advanced knowledge of MS Word, Excel, PowerPoint, Paycor or other HRIS/Payroll system, and vendor-based systems
- Prior experience in schools or non-profit environment preferred
- Practicing Catholic preferred;
- Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office and school building environments
- Walking, sitting standing, bending, reaching, talking, handling, hearing, carrying, keyboarding, etc.
- Travels to school buildings and/or professional meetings as required
- Ability to work outside of regular office hours when required
