Position Title: Business Manager
Location: St. Anthony of Padua Catholic Church-Clarksville, IN
Status: Full-time
FSLA: Exempt
Reports to: Pastor
Supervises: Parish Staff
Salary: Dependent on Experience
Start Date: December 2024
Financial Responsibilities
Maintains an accurate filing, record-keeping and reporting system for all parish financial
matters. Working with the finance committee and Pastor on preparing any monthly, quarterly,
and year-end reports for the parish and Archdiocese
Monitoring the collection, counting, recording, and depositing of parish revenue from all
sources.
Prepares invoices with coding and special instructions where applicable.
Managing draws from and deposits to Archdiocesan savings accounts, and any other special
projects as requested.
Conducts payroll review and submits payroll for parish/school.
Reviews financial data provided by parish accountant/CPA.
Serves as a parish contact with financial institutions and the Archdiocese.
Compliance
Ensures completion of all necessary applications for gaming licenses and all required post-event
filings. Ensures event committee has licenses properly displayed on marketing info and at the
event.
Collects tax information and prepares check requests for all gaming activity winners. Prepares
list of 1099 and W2G recipients for the Business Coordinator.
Prepares annual NP-20 and Conflict of Interest Statements.
Manages all internal control audits and processes.
Filing of the annual school cafeteria financials with the Indiana Department of Education.
Administrative
Creates the directory file for the annual parish directory
Serves as a non-voting member of the parish Finance Committee and attend Pastoral Council
meetings as requested.
Coordinates and oversees facility maintenance initiatives including the review and approval of
project quotes and vendor contracts.
Manages the access to our financial documents stored.
Oversees administration of all Parish human resource needs, and ensures compliance with
Archdiocesan human resource policies, specifically including employee benefits, employee
grievances, and payroll.
Acts as liaison between all employees and Archdiocesan Human Resources Department.
Manages staff credit card accounts and online purchase accounts including the
issuance/cancelation of cards, processing of payments, and collection of employee receipts to
input or oversee for ledger entry.
Updates Online Giving for all chancery collections and assist parishioners with online giving
questions
Manages administrative access to PDS software tools.
Posts all church contributions to parishioner tithing accounts.
Prepares and send all necessary 1099s and W2Gs, as well as generates tax statement letters for
parish contributions and school tuition and childcare payments.
Facilities
Ensures coordination of the use/rental of all parish facilities (fee collection, contract, checkout
procedures, etc.)
Assists in over-sight of contract services – ensures fair and equitable bidding/approval and
quality services. Coordinates all services that cross both parish and school.
As you deem appropriate, you may seek competitive bids for existing services
Assists in large project maintenance to ensure proper bidding and contract approvals. Maintains
records for all bidding and final contract
Assists the parish/school maintenance team and Parish Grounds Committee as needed.
Assists in budget planning for facility needs.
Technical/IT support
Serves as the liaison between IT support and parish/school staff and attends any IT meetings to
discuss current equipment and support needs.
Manages the e-rate program for our internet service
School and parish website domain administration
Maintains PCI compliance for online software
Position Specifications/Requirements
SKILLS, KNOWLEDGE, AND/OR ABILITIES
Financial
Knowledge of accounting and record-keeping principles and practices
Knowledge of cash-flow management
Knowledge and ability in budgetary principles
Knowledge of Archdiocesan internal controls preferred but not required
Ability to maintain accurate collection and deposit records
Administrative
Good listening and speaking skills – communicate/representing within and outside the parish
Ability to supervise parish employees
Ability to work cooperatively with individual and/or group volunteers
Learns, understands and follows government, institutional, and church rules, guidelines
Knowledge of Archdiocese record-keeping requirements preferred but not required
Facilities
Ability to work with others (such as staff & Parrish Facilities & Grounds Committee)
Knowledge of understanding work contracts and purchasing guidelines
Skill in developing and implementing facilities schedule & booking
Ability to listen and communicate with individuals and/or groups
Seeks and applies for grants that may be necessary to maintain or improve the daily operations
of the Parish, School, and any ministry therein.
Parish
Ability to project a faith-filled presence
Ability to maintain CONFIDENTIALITY
Administers parish business operations according to the parish mission.
Participates in Parish and Archdiocesan faith building programs and activities as directed by the
Pastor
Understand Catholic Social Teaching as it applies to parish policies.
EDUCATION AND/OR EXPERIENCE
Bachelor’s degree in related fields necessary to demonstrate the needed skills and abilities
Five years or more experience in business or management preferred (not required but would be
nice)
Proficient with Microsoft Office tools (word, excel, etc.)
Strong oral and written skills
Relates well with people, listening to their concerns with pastoral sensitivity
Administrative and supervisory experience
Organization skills
Understands and complies with the Archdiocesan Code of Conduct
Valid driver’s license required
Background screening required
While performing the normal duties of this position the employee is required to carry up to 20
pounds occasionally.
Interested applicants should send a resume and cover letter to pastor@stanthony-clarksville.org
Short Summary
Position Title: Business Manager
Location: St. Anthony of Padua Catholic Church-Clarksville, IN
Status: Full Time
FLSA: Exempt
Reports to: Pastor
Supervises: Parish Staff
Salary: Dependent on Experience
Start Date: December 2024
The Parish Business Manager is a senior staff member in support of the Pastor’s responsibilities to St
Anthony of Padua Church, School, and Pre-School. The Business Manager, with the Pastor, is the
principal steward of administrative, financial, physical, and human resources.
Employee must be able to work in a Catholic environment and support its various ministries. Regular
hours are 9:00am to 5:00pm Monday through Friday. The position requires some variable work hours
and on-call response after regular hours to meet the needs of the Parish, School and Pre-school. The
position requires some weekend, holiday, and evening work for events.The Business Manager is
responsible for the business, banking and daily operations of the parish and school. This position
requires timely and accurate account reporting, as well as operational and staffing support.
• Consults with and advises the Pastor on business and administrative matters affecting the
Parish.
• Assists the Archdiocese in preparing and distributing financial statements that are
understandable, relevant, reliable and timely.
• Directs the management and safe-keeping of parish/school records.
• Oversees administration of all Parish human resource needs, and ensures compliance with
Archdiocesan human resource policies, specifically including employee benefits, employee
grievances, and payroll.
• Manages the safekeeping of all Parish financial assets in accordance with Archdiocesan Internal
Controls & policies.
• Manages the annual budget process for the Parish.
• Processes payroll for all parish and school staff.
• Manages compliance with all regulatory reporting requirements including sales tax,
incorporation status and non-profit status.
• Seeks and applies for grants that may be necessary to maintain or improve the daily operations
of the Parish, School, and any ministry therein.
• Supervises all arrangements and contracts with outside contractors.
• Oversees onboarding procedures and manages documents for all new-hire employees.
• Communicates benefit packages to employees and assists with enrollment process.
• Acts as liaison between all employees and Archdiocesan HR Department.
• Establishes and maintains staff hiring and termination policies in accordance with Archdiocesan
policies and practices.
• Actively collaborates with the Pastor, School Principal, Parish Finance Committees, Parish
Councils, School Commission and other ministry leaders involved with the regular review of
Parish and School financial/operational performance.
Interested applicants should send a resume and cover letter to pastor@stanthony-clarksville.org
Elementor #18104
