The Tribunal Secretary serves as the administrative support for the Office of the Tribunal. Position responds to inquiries of nullity cases from the Judicial Vicar, Tribunal officials, and court experts. Position maintains all case files. Tribunal Secretary interacts with other dioceses and eparchies related to nullity cases and pre-nuptial paperwork.
Essential Duties and Responsibilities:
1. Handles all telephone and email inquiries from chaplains and other parties relating to forms, nullity cases, and pre-nuptial paperwork.
2. Performs receptionist duties for the Judicial Vicar, including, but not limited to, taking messages and greeting visitors to the Tribunal.
3. Processes incoming mail and records outgoing mail.
4. Processes the following nullity cases (inclusive of all paperwork): Formal Cases, Lack of Canonical Form, Ligamen, Pauline and Petrine Privilege.
5. Manage CaseMaster database.
6. Corresponds with other Tribunals regarding judicial competence.
7. Corresponds with other dioceses, eparchies, and parishes, to obtain Sacramental records and notify them to make annotations in their own registers.
8. Processes all paperwork for Radical Sanations.
9. Processes fees for nullity cases.
10. File hard copy of payments and mail checks for payment of Judges, Defenders and Court Experts.
11. Prepares old cases for microfilming.
12. Performs secretarial work for the Judicial Vicar, and Tribunal officials.
13. Process pre-nuptial paperwork, including Permissions and Dispensations.
14. Other duties as assigned
Qualifications:
Education:
• B.A. or B.S.
• or equivalent with experience
Knowledge, Skills and Abilities:
• Understanding of Canon Law practices.
• Understanding of Sacraments.
• Organizational and filing skills.
• Microsoft Office skills.
About the Archdiocese:
The Archdiocese for the Military Services, USA (AMS), was created by Pope Saint John Paul II in 1985 as the only Catholic diocese responsible for the pastoral care of Catholics in the Military, their dependents, patients in VA hospitals, students at the service academies and federal employees working outside of the U.S. The Archdiocese is the only Catholic endorsing agency that endorses and grants faculties for priests to serve as chaplains in the U.S. Military and VA Medical Centers.
AMS-endorsed priests serve at more than 220 U.S. military installations in 29 countries, making the AMS the nation's only global archdiocese. AMS-endorsed priests also serve at 153 VA Medical Centers throughout the U.S.
Worldwide, an estimated 1.8 million Catholics depend on the AMS to meet their spiritual and sacramental needs.
The Archdiocese is a religious institution and religious employer, and the Tribunal Secretary role is a ministerial position which shares in the mission, which Christ entrusted to the Church, to spread the Gospel, to serve our sisters and brothers, and to build up the Body of Christ, which is the Church. Employees-both at work and in their daily life-must respect, appreciate, and uphold the teachings, principles, legislation, policies, and traditions of the Catholic Church in word, lifestyle, and example.
As partners in Christ, our work is not only occupational but vocational: a call to defend life and improve its quality by bearing witness to the presence of Christ and His Church in the World.