The University Parish Newman Center aka Immaculate Heart of Mary Chapel is seeking a parttime, highly organized, and detail-oriented office assistant to support the ministerial and office operations of the Kent State Newman Center.
ADMINISTRATIVE ASSISTANT JOB RESPONSIBILITIES:
- Provides administrative support to ensure efficient ministerial operations of the University Parish Newman Center, closely following established Parish policies and procedures.
- Answers phone calls, prepares for meetings, greets and assists visitors and parishioners.
- Carries out administrative duties such as filing, typing, copying, binding, scanning, preparing informational flyers and weekly bulletins, etc.
- Maintains databases of information related to parish membership and contributions.
- Records and maintains Sacramental Registers.
- Exhibits polite, professional, timely and inclusive communication via phone, e-mail, and mail.
- Maintains supplies inventory (for parish office, and parish hall) by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
ADMINISTRATIVE ASSISTANT SKILLS AND QUALIFICATIONS:
- Proven administrative assistant/office experience
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Effective interpersonal, written, and verbal communication skills
- Strong technology skills: Microsoft Word, Excel, Google calendar required. Ability to learn new software programs.
- Professionalism, discretion and judgment, confidentiality
- Works collaboratively with church leaders, lay staff, and students
EDUCATION AND EXPERIENCE REQUIREMENTS:
- At least a high school diploma or equivalent education
- 2 to 3 years of relevant administrative assistant/office experience
- A practicing Catholic, in good standing with the Church preferred
- Successful completion of Safe Environment Policy requirements (fingerprint screening, credit check, and VIRTUS training) required
DOCUMENTS NEEDED TO APPLY:
- Letter of interest
- Résumé
- Professional references (3)
Please submit required documents via email to the University Parish Pastor, Fr. David Bridling, at dbridling@youngstowndiocese.org.
Job Type: Part-time
Experience:
- office: 2 years (Required)
Work Location: In person