Executive Assistant
Greenwood Village, CO | Full-time | On-site
Who We Are
Amazing Parish is a movement led by pastors and parish leaders who firmly believe in the power of courageous leadership and cultural change to bring about parish transformation from the inside out.
After eleven years of fruitful work seeing pastors and parishes flourish with the accompaniment of the Amazing Parish team, we see bold visions and new opportunities in front of us to Gather, Coach and Inspire an international movement of healthy and effective leaders in order to renew and unlock the Church for mission.
What You'll Love
Anticipating and supporting the needs of others in a collaborative environment
Implementing projects and pushing them over the finish line
Ensuring projects meet the desired outcome with a high attention to detail
What You'll Do
As our work with pastors and parish leaders expands, we need a key player to assist with the day to day running of the office and serve as executive assistant to our director. By anticipating the needs of individuals and the team, this role will accelerate the growth of our mission through personalized and timely support. Primary duties will include but are not limited to:
Movement Communications Fulfillment: Answer phones and general team email for direct support or routing calls and ensuring the needs are met. Support the team by managing outgoing mail and mailing projects, receiving deliveries, and being the first line of welcome in the office.
Meetings & Calendar Support: Assist executive director and team at-large with scheduling meetings and maintaining the office calendar. Set up meeting spaces (supplies, virtual guest accommodations and other A/V support) and take and distribute notes as needed.
Office Management: Open the office and prepare hospitality throughout the day. Manage inventory of office supplies and groceries. Organize and maintain office spaces.
Travel & Accommodations: Book flights, hotel, transportation and meals for our team and guests. Manage food and beverage for in-house meetings and events.
Client & Donor Database Management: Assist with reporting and data entry, preparing financial statements, expense reporting and client reporting.
Fundraising Support: Assist the executive director and director of mission advancement with donor stewardship activities and special projects.
Event Support: Assist pastors and team members with questions, data entry, reporting, invoicing, and payment fulfillment for a variety of events. Manage registration (prior to the event, and on-site), information desks, event volunteers, and other support as needed.
What You'll Need
Open to growth through challenge in a fast-paced, multi-faceted Mission
Strong and proactive organizational time management skills
Excellent communication and interpersonal skills
Advanced proficiency in G Suite products, Microsoft Word, Excel, PowerPoint
Ability to travel for events (once a quarter at most)
Compensation
Salary is commensurate with experience with a target range of $55,000 - $65,000
Full benefit package including health, dental, vision, IRA retirement plan, life insurance, sick leave,
maternity/paternity leave, paid vacation and holidays
Interested applicants please contact Mary Barrett, Director of Operations, at mary@amazingparish.org.
Full description here: https://amazingparish.org/wp-content/uploads/2024/09/Executive-Assistant.pdf
