School Business Manager (Full-Time) - Union & Essex County

Archdiocese of Newark • Full-time • Newark, NJ, US • $51k - $53k / year • 2m ago

General Description

The Business Manager is responsible for all bookkeeping and financial reporting at assigned school locations, as well as benefits administration in conjunction with Archdiocesan Human Resources Dept., accounts payable, payroll, and budgeting in collaboration with the Principal, Pastor and School Budget Committee.

Specific Duties/Responsibilities

The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.

Represent the Office of School Business Services at assigned Archdiocesan elementary schools
Coordinate a flexible schedule with three assigned schools in Union and Essex County that completes a 35-hour work week
Attend Archdiocesan meetings/seminars (Human Resources, Finance) as required
Accounts payable
Accounts receivable (dependent upon school’s tuition management system—should be 100% online system—school needs to retain a part-time Tuition Manager/Bursar)
Monitor cash flow
Prepare weekly bank deposits and bring to bank
Payroll Administrator
Coordinate review of all contracts including, but not limited to, phone systems, copiers, computers, and payroll with Archdiocesan counsel
Reconcile school bank accounts
Monthly accounting close
Monitor budget versus actual and maintain budgetary controls
Provide Principal, Pastor, School Board and Schools Office a monthly report package – Income Statement, Balance Sheet, and Budget v. Actual in a timely manner
Provide budgeting support to principal, pastor, and School Budget Committee
Enter annual budget on QuickBooks
Prepare and submit quarterly severance reports and annual pension reporting and finance report to Archdiocese
Annual 1099 tax reporting
On-Site Benefits Administrator (including ACA compliance)
Act as liaison between assigned school offices and Office of School Business Services
Other duties as assigned

Qualifications/Skills

Solid working knowledge of QuickBooks—essential
Excellent communication skills, both written and verbal
Computer literate; proficient in word-processing, spreadsheets, accounting, and other business software
Ability to prioritize, schedule and complete multiple assignments including special projects
Ability to maintain confidential information and exhibit diplomacy when interacting with all levels of religious and lay personnel
Valid driver’s license, auto, and auto insurance coverage

Education and/or Experience (Preferred)

Minimum of a bachelor’s degree in appropriate discipline desired. Professional experience will be considered.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.