West Catholic High School is looking for a part-time (25 hours per week) Administrative Assistant to work in the athletics department. He/She greets and assists students, parents, coaches, and other school professionals and makes them feel comfortable and supported, both in person and over the phone.The following are characteristics of an ideal candidateAble to multi-task while maintaining a happy, helpful, and cheerful attitude at all timesHas a passion for building relationships with the students, facility, and the West Catholic communityIs organized and proficient with Google Suite, or Microsoft Office softwareLeads by example that is reflective of the West Catholic mission, and our Catholicidentity and values.Duties and ResponsibilitiesSchedule appointments, meetings, and maintains calendarsMaintain, organize, and order general office supplies, including paper, pens, ink/toner, etc., to ensure teams have everything they need to succeedCreate and maintain filing systems, both electronic and physicalTake and distribute detailed meeting notesWorks with multi-function printers, scans documents and sends email attachments, configures copy settings and perform light maintenance tasks such as replacing toner cartridgesMaintains a professional demeanor and appearanceAnswers questions of students and familiesWorks closely with the Diocese in matters of Human Resources affecting the coaching staff including but not limited to training, certification, and employmentSupervises all student service accounts and activities; guides and approves purchases; maintains accurate records on financesManages the financials of the department including but not limited to purchase orders, deposits, entry fees, and invoicesMonitors income and expenditures through Quickbooks; maintains budget and keeps coaches within their budgetary limitsWork as a disciple of the Catholic faith and uphold values in word and actionOpen to continual professional development, both in and out of schoolCoordinates transportation needs between teams and the transportation departmentMaintains rosters, confirms officials and weekly athletic contestsMaintains MHSAA site and submitting of master eligibility.
