At the direction of the Pastor, this position performs secretarial duties, written communications, maintains files and keeps the schedules for various parish functions. The Parish Secretary must be computer literate and maintain professional communication with all parish staff and visitors. This support position is the first point of contact for the general public to the parish and so must provide excellent customer service. This position is responsible for answering the phone, greeting guests, announcing visitors, sorting/distributing mail, and providing general clerical support to the parish.
Reporting to: Pastor
Status: Non-exempt
Hours/Schedule: Part-time, 20-29 hours per week
Supervisory Duties: None
Pay: $23 per hour
Benefits: Paid sick and vacation leave; holiday pay; paid bereavement leave; employer paid life insurance; voluntary additional life insurance options; individual 403b; employer paid 5.5% defined contribution retirement after 12 months of qualifying service.
Essential Functions
1. Answer the phone, forwards calls, or takes messages as required
2. Receive and announce guests and visitors
3. Sort and accurately distribute incoming and outgoing mail; including logging in checks and timely mail drop off daily
4. Maintain any physical or virtual filing system or records
5. Reconcile petty cash box
6. Register and conduct admissions for Sacraments
7. Follow end-of-day lock up procedures
8. Facilitate requests from individuals, clinics, and hospitals for pastoral care for patients or parishioners who are ill/sick
9. Process requests for Mass intentions
10. Support and receive the less fortunate or poor that come to the parish office
11. Prepare, coordinate, and maintain the parish calendar.
12. Perform light bookkeeping tasks including, but not limited to: processing invoices, accepting payments for registrations, overseeing weekly collection process, etc.
13. Prepare materials for the bookkeeper including, but not limited to: marking account numbers on the check amounts and posting a summary of transactions
14. Help prepare materials for weekend Masses including, but not limited to: collection bags, Mass intention schedule, bulletins, Sacramental certificates of completion, etc.
15. Prepare the bulletin and get announcements approved
16. Solicit advertisers for the bulletin
17. Operate as a facilitator with church groups regarding schedules and materials needed
18. Support and coordinate events in the parish hall
19. Comply with office policies, procedures and Lay Employee Handbook
20. Perform other duties as assigned
Required Skills, Knowledge, and Abilities
- Keep confidential information private
- Able to collaborate with diverse range of individuals in a professional and compassionate manner
- Conduct oneself in accordance with Catholic teachings
- Must be computer literate
- Communicate privately and effectively, both written and verbal
- Organized
Preferred Education and Experience
- High School Diploma
- Knowledge of Catholic teachings
- Experience with office equipment: copy machines, fax machines, computers, phones, postage meters, scanners, shredders, complex filing systems, etc.
- Bilingual English/ Spanish required
Essential Physical Functions
- Sitting at a desk for an extended period of time, squatting, and/or using a step ladder
- Using a mouse and keyboard for an extended period of time
- Requires ability to sit up to 7 hours per day with intermittent occasional walking, standing, bending and squatting.
- Rarely may be required to lift up to 25 pounds to a height of 4 – 5 feet, or carry 25 pounds up to 20 feet.
This job description is provided as a general summary of common duties performed by individuals assigned this job title. It is not all-inclusive, nor is it intended to create a contract, written or implied, between employees and the Diocese of Santa Rosa, nor does it in any way alter the employment-at-will relationship that exists between employees and the Diocese of Santa Rosa. As a condition of employment, all agency employees are expected to perform job duties assigned by agency management even when such duties are not included in their job description.
Job Type: Part-time
Pay: $22.00 per hour
Expected hours: 24 per week
Benefits:
- 401(k)
- Life insurance
- Paid time off
- Retirement plan
Schedule:
Work Location: In person
