Chesterton Academy of Milwaukee is seeking a skilled Business Manager to maintain the school's financial records, including purchases, sales, receipts and payments. This role will require collaboration with our staff to create and analyze financial reports.
The ideal candidate is detail-oriented and organized. This position is available for part-time, work-from-home hours.
The Business Manager is responsible for (1) documenting financial transaction details and monitoring transactions, (2) preparing and filing financial documents, (3) processing accounts payable and accounts receivable, (4) fact-checking accounting data, (5) reconciling company accounts, (6) processing payroll and tracking payroll data, (7) assisting with tax payments and returns, (8), working with staff accountants as needed, and (9) assisting with duties as assigned.
As a school representative, the candidate should be a Catholic in good standing and take an oath of fidelity to the Magisterium. The Business Manager job duties are:
- Balance and maintain accurate ledgers and bank accounts.
- Track invoices for timeliness and accuracy. Coordinate appropriate billing to clients.
- Coordinate bank deposits and report financial results on a regular basis to management.
- Monitor expenses
- Develop monthly financial statements, including cash flow, profit and loss statements and balance sheets.
- Ensure accuracy, and arrange for appropriate bank transfers.
- Maintain records for and renewal of licenses.
- Coordinate information for annual financial, governance, and enrollment audits. Operate as the main point of contact for auditors.
- Conduct administrative record-keeping, follow up as needed.
- Collaborate with the Board Treasurer.
- Coordinate annual taxes, related filings, and insurance.
- Manage all financial requirements for the WPCP and MPCP programs and accreditation.
- Generate submissions to the WRISA for accreditation.
- Maintain a Bookkeeping Binder with current processes, procedures, and recurring tasks. Work to expand this binder through implementation of better methods.
- Process reimbursement forms for school staff/volunteers.
- Assist in other duties pertaining to purchasing, state/federal documentation, regulatory/compliance, and insurance/legal.
- Some HR functions, including employee onboarding and background checks.
Required Qualifications:
- Degree in Accounting/related field preferred.
- Quick Books experience.
- School and Choice programs experience preferred.
- Knowledge of generally accepted accounting principles. (GAAP)
- Extensive experience with data entry, record keeping, and computer operation.
- Proficiency in Microsoft Office Suite.
- Strong understanding of business and income tax worksheets and computations.
- A joyful, helpful, resilient attitude.
- Ability to work under fast-paced situations, when necessary.
- Dedication to Chesterton Academy's motto of Cultura Vitae, and joyful service to Chesterton families, students, and staff.
Interested Parties:
Please forward a cover letter, resume, and 2 references to Mrs. Celia Wass at cwass@chestertonmke.org, or mail to:
Chesterton Academy of Milwaukee
Att: Celia Wass
N74W13646 Appleton Ave.
Menomonee Falls, WI 53051
