POSITION TITLE: Administrative Assistant LOCATION: St. Pius X Campus
OBJECTIVE: Provides the Parish Community, Pastor and Priests administrative support to further a Catholic community atmosphere for all people contacting the parish office whether in person or by telephone.
SCOPE: This is a full-time, non-exempt position based on 40 hours a week, Monday thru Friday, 52 weeks a year.
Essential Functions
MAJOR DUTIES AND RESPONSABILITIES:
- Assures a hospitable and welcoming presence for parish visitors, providing appropriate assistance, referrals and directing individuals appropriately.
- Answer’s telephone and emails, resolves callers concerns and assures accurate and prompt transmission of messages.
- Provides general information to people calling or visiting the parish. Utilizes other church, social service, community and/or government directories to provide accurate and helpful information to people.
- Maintains Parish information such as mass/group meeting schedules, staff directories, emergency contacts and other information as deemed necessary.
- Maintains reception area ensuring cleanliness and updated materials and information are available. Must be able to learn essential sacramental information for the purpose of providing information and resources to visitors.
- Performs general secretarial functions supporting office operations such as receiving deliveries, mail distribution, form/brochure development, correspondence for the office, scheduling, copying, faxing, data entry, filing, and other similar duties as assigned.
- Assist in processing a variety of sacramental records for the purpose of conveying information according to Archdiocesan guidelines and regulations.
- Receives Mass intentions from parishioners, documents appropriately and provides to the sacristans prior to mass.
- Maintains parishioner’s data, updates computer file, mailing list, and offering envelope records with additions, deletions, and address changes.
- Maintains data entry of stewardship program campaigns.
- Records weekly contributions of parishioners into individual records on the computer.
- Performs other duties as assigned by the Pastor, Priests and Pastoral Assistant for Administration.
Additional Requirements
- Pass and keep current background check on file.
- Participate in all Safe Environment Training and Virtus as prescribed by the Archdiocese of Seattle.
- Maintains a level of confidentiality and professionalism with regards to work/church related issues.
- Evaluation: This position reports to the Pastoral Assistant for Administration. Performance is to be reviewed at least annually.
QUALIFICATIONS: Is a fully initiated Catholic Christian in good standing with the Church; demonstrates a living faith within the Church; has knowledge of the Catholic Christian Tradition of doctrine and worship. Because this position deals with many people from all levels, a pleasant and friendly personality is critical, along with other interpersonal skills, both verbal and written. Must be proficient English and Spanish.
- SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions, these might include but not limited to: preparing and maintaining accurate records; data entry, operating standard office equipment; and utilizing pertinent software applications.
- KNOWLEDGE is required to perform duties following prescribed or new formats of the Archdiocese. Specific knowledge necessary to perform the functions of the job include: telephone etiquette; fluent English/Spanish grammar/punctuation/ spelling/vocabulary; office equipment/software; and office business practices.
- ABILITY is required to work with diverse populations; learn, work with and manage various data applications, adapt to changing priorities; manage workload with frequent interruptions; and display tact and courtesy.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
