Description
GENERAL STATEMENT OF DUTIES:
Operating under the auspices of the Diocesan Human Resources (“HR”) Secretariat, the Human Resources Associate (“HR Associate”) supports the HR Generalist by providing support with human resources functions within Magnify of Central Florida.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES: (The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.)
- Coordinates the timely hiring requirements, pre-service, and ongoing training and screening requirements for new hires and existing employees in accordance with local, state, and federal laws and regulations.
- Acts as a support to new hires during their new hire orientation and online training period.
- Maintains personnel files, ensuring all training certifications, background documentation, and all relevant hiring documents are received, tracked, and correctly placed in staff files.
- Assists the HR Generalist with updating and standardizing job descriptions for all Magnify positions.
- Contributes to the HR team effort by updating information on current employees and inactive/terminated employees. Collects data for demographic research when requested by management.
- In collaboration with the HR Manager, coordinates and leads various retention/engagement initiatives, implements an employee recognition program, and assists in coordinating staff appreciation events.
- Assists with the Performance Management program ensuring deadlines are met and all documentation is received and properly filed.
- Completes phone screenings and coordinates schedules for interviews for all magnify staff as well as completes interviews for entry-level positions.
- Works with the HR Generalist in resolving Magnify employee and supervisor conflict matters, and conducting exit interviews for assigned entry-level employees.
- Maintains confidentiality in all areas of responsibility as required.
- Conduct all essential functions in accordance with established policies and procedures.
- Other duties as assigned.
JOB SCOPE:
Position encounters varied work situations with moderate complexity, operating from both established and well-known procedures. Operates with supervision; may involve review of confidential and/or sensitive issues with direct supervisors. Other responsibilities require access to confidential/sensitive information relating to health issues and/or separation from service. Position maintains files containing sensitive and confidential documents.
Requirements
SPECIFIC JOB SKILLS:
- Proficiency in office and productivity software.
- Familiarity with HRIS (Human Resources Information System) software.
- Understanding the fundamentals of the recruitment process, such as posting job ads, screening resumes, and coordinating interviews.
- Strong time management and prioritization.
- Ability to follow directions communicated synchronously (in person or over digital communications) and asynchrony (posted notices, emails, etc.)
- Ability to communicate both in person and digitally or in writing.
- Ability to work collaboratively in a team and adapt to feedback.
- Ability to provide feedback to others in a constructive and positive way.
- Problem-solving skills and the ability to take responsibility for challenges encountered by oneself and others.
- Familiarity with labor laws and regulations.
- Entrepreneurial and agile spirit.
- Leadership and the ability to provide guidance and support to others without direct supervisory authority.
CATHOLIC FAITH:
Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
EDUCATION AND/OR EXPERIENCE:
- Associate’s degree in Human Resources or Business Administration preferred or relevant combination of education/experience required.
- 2+ Years of experience in human resource administration.
- Professional HR Certification is a plus
