Job Details
Level: Experienced
Job Location: ARCHDIOCESE OF DENVER MANAGEMENT CO - Denver, CO
Position Type: Full Time
Education Level: High School
Salary Range: $20.00 - $22.00 Hourly
Travel Percentage: Negligible
Job Shift: Day
Job Category: Nonprofit - Social Services
CSJD Administrative Assistant
THE POSITION: The Administrative Assistant serves as the main contact person for Centro San Juan Diego and is a representative agent of our mission performing all position responsibilities under the supervision of the Operations Manager according to the teaching of the Catholic Church, and the goals and objectives of Centro’s mission statement.
ESSENTIAL DISPOSITIONS:
- Committed to professional and personal growth.
- Open and receptive to feedback from supervisors and colleagues, alike.
- Willingness to take the unexpected job for the greater good.
- Embraces opportunity to collaborate and consult with a team to accomplish a task.
ESSENTIAL DUTIES:
- Performs routine secretarial functions such as answering and transferring phone calls, taking messages, receiving visitors, filing, mail routing, scheduling meeting rooms, copying, faxing and record keeping.
- Screens, responds, and routes general questions, inquiries and complaints from visitors, students, teachers, and other offices using appropriate communication tools and established protocols and procedures in a manner that is friendly and sincere, making all feel welcomed and comfortable.
- Researches and provides background information for issues and projects engaged in by CSJD.
- Research and maintain up to date, relevant resources for the community.
- Composes and processes correspondence for CSJD as assigned.
- Manage calendar and schedule for use of the facility/rooms (scheduling for classes, meetings, rentals, etc.).
- Ensure the general maintenance of classrooms and spaces, including updating signs, bulletin boards, etc.
- Schedule appointments for programs (lawyers, therapy, and tax preparation, etc.), when necessary.
- Helps register students and collect any fees (when necessary), ensure the accuracy of student database records.
- Process invoices and assist with the preparation of deposits as needed.
- Assists with major events, meetings, and programs related to setup, on-site supervision, coordination, etc.
- As needed, assists with the set up/tear down of conference rooms for multiple meetings and events for CSJD.
- Any other duties as assigned by supervisor.
Qualifications
EDUCATION AND EXPERIENCE:
- Requires high school diploma, bachelor’s degree preferred.
COMPETENCIES AND QUALIFICATIONS:
- Be a fully initiated Catholic in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041-2043).
- Refrain from promotion or approval of, or the living out of, any conduct or lifestyle that would reflect discredit or disgrace on, or cause scandal in relationship to, the Archdiocese of Denver, or considered to be in contradiction with Catholic doctrine or morals.
- Strong written communication skills.
- Effective listening and verbal communication skills.
- Bi-lingual (English/Spanish) in both oral and written communication required.
- General understanding of the Catholic Latino experience and effectively work with people from diverse cultures.
- Customer service orientation with solid phone etiquette.
- Ability able to operate basic office equipment.
- Knowledge of office processes, practices, and computer software applications including the Microsoft suite of Office products (Word, Excel, PowerPoint, and Publisher).
- Ability to meet deadlines and schedules of the work area.
- Ability to plan, organize and prioritize assignments, projects, and daily tasks.
- Ability to assess problem and identify solutions.
- Self-directed.
- Sound judgment and decision-making skills.
- Teamwork and collaboration skills.
- Accepts delegation of authority and responsibility.
- Information gathering and monitoring skills.
- Work and time management skills.
- Demonstrates flexibility, adaptability, and initiative.
- Must be able to recognize sensitive information and maintain strict confidentiality.
- Must possess a valid drivers’ license.
PHYSICAL REQUIREMENTS:
- Ability to operate a computer and mouse, copier, fax machine, printer, and telephone.
- Ability to travel to all areas of the Archdiocese, if required.
- Ability to talk and hear/interact with members of the public and staff.
- Requires frequent standing and/or sitting for prolonged periods of time.
- Requires occasional walking, climbing, and balancing.
- Infrequently requires stooping, kneeling, crouching, or crawling.
- Frequently lift and/or move up to 25 lbs.
BENEFITS:
• Comprehensive and Generous Medical, Dental, Vision, and Prescription Coverage:
» The Archdiocese of Denver Welfare Benefits Trust medical plan options cover preventive care at 100%
» Teladoc Services: Provides access 24 hours, seven days a week to U.S. Board-certified doctors
» Alternative Care: Covers 50% of each medically necessary treatment/visit per calendar year for Chiropractic/Acupuncture/Spiritual Care/Massage Therapy/Naturopathy under the Copay plan and Choice options.
» Natural Family Planning: The program covers up to $500 of expenses associated with the cost of an approved natural family planning (NFP) course/method and associated NFP supplies for all medical plan options (per calendar year)
» Maternity Management Program: Advice, free educational materials
• Generous Paid Time Off: 22 days starting (accrued) + 18 paid holidays (including the full week between Christmas and New Year’s.
• Pension Plan: Annual Contribution of 6% of salary to retirement plan
• Parental Leave: 60 Calendar Days for mothers and 30 Calendar Days for fathers fully paid upon the birth/placement of a child (natural birth, adoption, foster-to-adopt). Full parental leave can be used if employed 12 months or longer. Half (30 days for mothers/15 days for fathers) can be used if employed 6 months to a year.
• Cemetery and Mortuary Discounts
• Employer-Paid Life Insurance
• Employer-Paid Short-Term and Long-Term Disability
• Catholic Biblical School: Free and discount courses
• Augustine Institute: 25% off master’s degree course