Job summary: The Alumni Relations Coordinator/Community Outreach is a full-time, salaried position responsible for developing, managing and implementing a strategic plan for advancing Alumni-Constituency Relationships, Recognition and Resources at Nolan Catholic High School. The Alumni Relations Coordinator/Community Outreach position fulfills the mission of the Catholic school by planning and implementing alumni-constituency programs. The Alumni Relations Coordinator/Community Outreach position has decision making responsibilities within essential job functions, in keeping with school policies. The Alumni Relations Coordinator/Community Outreach position is evaluated by and reports to the Director of Development.
Essential Job Functions
- Supports and upholds the philosophy of Catholic education and the mission of the school
- Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
- Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
- Abides by the Confidentiality Policy set forth in the Diocese Employee Handbook
- Sets target alumni-constituency advancement goals with Head of School and Director of Development
- Creates an annual plan for coordinating alumni-constituency activities, events, promotions and processes to fulfill goals
- Tracking all contact with alumni and prospective donors and related development activities in the Raiser’s Edge database on a weekly basis
- Work with the Gift Processor to ensure accurate and timely acknowledgment of contributions and production of event follow-up letters, interest letters, thank you notes and special case donor letters.
- Attend weekly meetings with the development team
- Must be well-versed in the objectives delineated by the four drivers and knows how to communicate those well to the community (stakeholders, faculty, students, staff, alumni, etc.)
- Assists Director of Admissions and Enrollment in engaging with, as well as building and maintaining relationships with, the diocesan schools and the wider community
- Manages Alumni-Constituency budget
- Helps to advance NCHS relationships, recognition and resources with the following specific audiences through the creation of regular and communication and coordination of special events:
Alumni
- Alumni E-News, website, social media
- Alumni Hall of Fame
- College Alum Packages
- Homecoming
- Class Reunions
- MEB Tourney
- Alumni Sporting Events (Soccer, Volleyball)
- Alumni Fine Arts Events (Theater Night, Art Show)
- Silver Vikings/Golden Vikings Recognitions
- Alumni Event Correspondence (sympathy, congrats)
- Alumni Appeal – Annual Fund
Senior Students/Senior Parents
- Assists with Project Graduation Planning, Coordination, Fundraising
- Assists with Senior Show
- Assists with Senior Picnic
- Assists with Senior Gifts
- Assists with Senior Video
Donors
- Funding Team Activities (Alumni Donor cultivation)
- Viking Torch Society (Planned Giving) Prospects
- Fiduciary Team
Community Outreach
- Diocesan Schools
- Teachers (particularly 5 th , 6 th , 7 th , and 8 th grade)
- Priests/Deacons
- Parishes/CCD programs
- Non-diocesan schools
Important Job Functions
- Collaborates with others to enhance the work environment
- Conferences with others upon request and responds to messages in a timely manner
- Prepares reports as needed
- Attends Advisory Council Meetings as requested
- Attends and participates in Diocesan Development Meetings
Education
Minimum qualifications:
Experience
- Preferred, but none required
Knowledge, Abilities, And Skills
- Knowledge of the basic teachings of the Catholic Church
- Able to serve as a professional ambassador and representative of the school
- Able to communicate effectively in written and verbal form
- Able to work well with others in the school community
- Skill in handling multiple tasks simultaneously
- Skill in organizing and relating information in an understandable format
- Sill in job appropriate software and technology
- Skill in critical thinking and planning
Working Conditions
- Required to work some nights and weekends
- Required to manage high to moderate levels of stress
- Required to work a full school day
- Requested to work in standard school and office conditions
Mental/Physical Demands
- Required to lift or carry moderately heavy items to a maximum of 35 lbs
- Required to maintain composure and avoid inappropriate displays of emotion
- Required to sit, stand, bend, stoop, reach, grab, pull, hear, see, and speak on a daily basis
- Required to perform repetitive physical tasks such as computer keyboarding, writing, reading
- Required to work in a variety of locations including those with noise, activity, and inclement weather
