Description
Cathedral School in St. Joseph, MO is seeking a full time-12 month administrative assistant. This position is responsible for providing secretarial and related office services for the school. This position reports directly to the Principal. School is a PreK-8th grade education ministry for the Catholic Diocese of Kansas City-St. Joseph, Missouri.
Essential Duties:
- Answer phones, check voicemail, email and other correspondence.
- Prepare, sort, and send all incoming and outgoing mail.
- Welcome visitors and provide resources as needed.
- Oversee daily office operations to maximize efficiency.
- Maintain office supplies and equipment.
- Draft and edit documents, emails, and reports.
- Assist in preparing presentations and material for meetings.
- Help with planning/organization of the annual fundraisers.
- Handle multiple, competing priorities.
- Collect and document tuition payments.
- Any other duties as assigned by the administrator.
- Provide first aid and distribution of medicines as prescribed by medical professionals.
- Coordinate with cafeteria staff.
- Schedule substitute teachers.
- School newsletter
- Track attendance, tardiness, control access to the building, etc.
Knowledge, Skills and Abilities:
- Handle records and sensitive issues with confidentiality, empathy, and compassion.
- Demonstrate exceptional communication Skills (verbal and written). Demonstrate high attention to detail and accuracy.
- Work independently with confidence.
- Strong organizational skills.
- Manage filing systems and ensure proper record-keeping (ie. Sycamore attendance, lunch program, immunization).
- Food and nutrition service training
- Enter cash receipts
- Maintain a substitute program.
- Assist in back-to school lists
Education and Experience:
- A minimum of a high school diploma or its equivalent.
- Current first aid and CPR certification.
- Prefer 3 or more years’ experience in a professional setting.
- Intermediate to advanced skills using Microsoft Office, Google Suite, Canva or other similar software platforms.
- Familiarity with the Catholic understanding of ministry is an asset.
Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.
St. Joseph Catholic Academy offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.
