Description
Position: Administrative Assistant
Reports to: Executive Director of Stewardship and Development
Position Objective
The Diocese of Kansas City-St. Joseph is seeking an Administrative Assistant to serve the mission of Stewardship and Development by providing administrative support to the Executive Director, staff and functions of the office. This position is full time based upon 40 hours per week.
Essential Duties
- Provide confidential and professional administrative support to the Executive Director in matters pertaining to the department.
- Draft minutes of meetings in a professional and timely manner. Interact with donors and board members, ministries and staff.
- Generate agenda and board presentation and power point presentations.
- Handle phone calls and correspondence for the Executive Director.
- Interface and maintain excellent working relationships with parishes, schools, departments within the Diocese and outside stakeholders.
- Maintain Master Calendar for the department.
- Draft and prepare correspondence, letters and donor acknowledgements.
- Support and assist with efforts to create various brochures, invitations, flyers, booklets and continued development of website.
- Maintain all files (topic, personnel, contracts, etc.).
- Assist in researching donors.
- Support and follow up on campaign solicitations.
- Provide administrative support for all special events.
- Perform data entry for donors and generate reports, including donor databases.
- Handle checks and provide back up support for daily deposits.
- Manage office supplies for the department.
- Coordinate meetings including developing/preparing invitations or electronic correspondence; prepare mailings, arrange/coordinate meeting places and logistics.
- Perform routine office duties such as answering and screening telephone calls, copying, collating and distributing reports, etc.
Knowledge, Skills and Abilities
- Build and maintain effective working relationships.
- Meet deadlines and handle multiple, competing priorities.
- Handle various activities with efficiency, accuracy and attention to detail.
- Handle situations with confidentiality and sensitivity.
- Communicate effectively in written and verbal form.
Qualifications
- Any combination of education and experience likely to provide the required knowledge, skills, and abilities.
- Minimum of 4 years’ experience in increasingly responsible secretarial/administrative positions. Intermediate to advanced skills in MS Outlook, Word, Excel, and Power Point.
- Practicing Catholic in good standing is preferred, but not required.
The Diocese of Kansas City-St. Joseph offers a comprehensive benefits program, including medical, dental and vision plans, STD/LTD fully paid by the employer, retirement plans including a 403b plan and a defined benefit pension plan. Paid time off includes generous Vacation and Sick leaves, plus paid Holidays.
Requirements
Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person training prior to hire.
