Administrative Assistant - Hourly

Archdiocese of Seattle • Full-time • Seattle, WA, US • 3m ago

Parish Family 16 (primarily St. Anne Seattle) is looking for a dedicated and organized Administrative Assistant to join the team. This role is essential in supporting the daily operations of the parishes and ensuring smooth communications within the community.

Position: Administrative Assistant I

Location: 1411 First Ave W, Seattle, WA 98119

Reports to: Director of Operations, St. Anne and Sacred Heart

Position Purpose

Provides administrative services in support of the parishes and their various ministries, functions, and activities

Essential Position Functions

Provide administrative support to the clergy and parish staff including taking notes at staff meetings and helping with internal accountability
Physically present for parish office hours and to be available for vendors as needed as well as helping the staff maintain a general neatness for the campus
Support in maintaining the Parish Database System (ParishStaq) by making changes, additions, and deletions as needed including: entering in giving information; registering parishioners; and maintaining donor data
Manage and organize church digital and physical records and documents including sacramental records
Maintain office supplies, manage inventory and reorder items as needed
Help in preparing communication materials and other correspondence for the office including support for the parish family website and bulletin collaboration in helping collect communication needs
Cooperate with volunteers: in preparing bulk mailings; referring those in need to social agencies when appropriate; processing mass intentions; and assisting with answering telephone and greeting visitors and assisting them or referring them as appropriate
Assist with scheduling and coordinating parish events, meetings and sacraments
Coordinates volunteers as needed for parish administrative projects
Attends annual staff retreat and other spiritual/professional formation as needed
Performs other duties as assigned

Qualifications

Associate degree or equivalent; additional qualifications in office administration are a plus
Proven experience as an administrative assistant or similar roles
Proficiency in Microsoft Office Suite and technology literacy in database management
Excellent organizational and multitasking abilities
Strong communication and interpersonal skills
A faithful Catholic committed to the values and mission of the Catholic Church who is registered in a local parish

How to Apply: Interested candidates are invited to submit their resume and a cover letter to Mark Abadir, Director of Operations, mabadir@stanneseattle.org.

We invite you to join us in serving our parish family and supporting the mission of the Catholic Church. We look forward to welcoming a new member of our parish family team!

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.