Fidelis Sisterhood is seeking an Executive Assistant with excellent organizational skills and attention to detail to help our Executive Director and Chief Operating Officer execute special projects that are crucial for our mission. This is an hourly, project-based role. The initial project will require approximately 3 months of work with the possibility of assisting with additional projects in the future.
Location: Remote, but Knoxville, TN preferred
Availability: 20 hours/week (Temporary contract with the potential for a permanent position.)
Reporting to: COO
This specific job functions include:
Chapter Support & Program Management:
• Annual and new Membership registration and reporting
• Annual and new Chapter subscription invoices, including all additional invoices as necessary, and reporting
• Create and manage registration forms
• Membership and Chapter data management
• Inspire management - registration, finances, invoices
• Assist with the management of steps for new chapters
• Provide ongoing customer service relating to any of the above responsibilities
•Order all supplies and Insignia as necessary
•Maintains all inventory, including books, and various Insignia items
IT Systems & Communication Management:
• Take Minutes during staff meetings and others as assigned.
• Assist with all organizational systems including but not limited to Microsoft Suite, PushPay, MailChimp, ClickUp, Canva, QuickBooks, all processing accounts, and other software
• Update email communication lists (Inspire List, Mentor List, All Registrants List)
• Maintain Coronated Sister Alumna Lists
Finance Management: Assist with all finances for organization, including:
• Daily bookkeeping and QuickBooks Management (tracking accounts into correct categories, tracking expenses, managing available funds)
• Managing Chart of accounts
• Managing Annual Budget
• Monthly Reconciliation
• Monthly journal entries
• Donation management
• Billing/Invoicing
• Subscription Management
• Insignia tracking/billing for orders and bookkeeping
• Managing accounts receivable/payable
Other duties as assigned.
Resumes and cover letters may be submitted to Nikki Becker, COO, at nikki@fidelissisterhood.org.
