Position Summary: The Data Specialist plays a crucial role in managing donor information, gift processing, and administrative support for the Office of Stewardship and Mission Advancement, Catholic Community Foundation of South Carolina. This position requires attention to detail, strong organizational skills, skills in data management and non-profit administration, and the ability to work with sensitive financial information.
Classification: Non-Exempt
Reports To: Executive Director of Foundation and Secretary of Stewardship
Essential Job Functions:
- Gift Processing and Donor Management:
- Process daily mail and prepare gift batches by campaign/fund
- Perform data entry of gifts and scan checks
- Generate donor thank you correspondence
- Manage special gifts (e.g., IRA Direct Contributions, Donor-Advised Funds)
- Set up new funds and donation pages in Raiser’s Edge
- Assist with website updates related to fundraising (non-coding tasks)
- Database Management:
- Maintain and update donor information in Raiser’s Edge
- Update parish rosters in the database
- Generate reports on Foundation funds as needed (with assistance from Finance)
- Administrative Support:
- Answer inbound phone calls
- Process check requests and track payments
- Assist with correspondence
- Provide administrative support for Foundation Board meetings
- Assist with donor events, including:
- Developing invite lists with input from senior staff
- Preparing nametags and programs
- Assisting with catering and entertainment contracts
- Receiving and tracking RSVPs
- Other duties as assigned
Required Skills and Qualifications:
- Bachelor’s degree in Business Administration, Data Management, or related field preferred or a minimum of three years of related and relevant experience in fundraising
- Excellent attention to detail and organizational skills
- Strong computer skills, including proficiency in Microsoft Office Suite
- Experience with database management
- Ability to handle confidential information with discretion
- Excellent written and verbal communication skills
- Knowledge of Raiser’s Edge or other fundraising CRM systems preferred but not required
- Willingness and aptitude to learn Raiser’s Edge system
- Experience in non-profit or religious organizations
- Strong problem-solving skills
- Ability to work independently and as part of a team
- Commitment to the mission and values of the Catholic Community Foundation of South Carolina
- Catholic in good standing
Working Conditions/Physical Requirements: The requirements described here are representative of those that must be met to successfully perform the essential functions of this job. Ability to operate standard office equipment, including computers, copiers, and telephones. Proficient in Microsoft Office Suite, including Word, Outlook and Excel. Communicate effectively verbally and in writing. Valid driver’s license required. This position involves standing, walking, sitting, talking, hearing, stooping, kneeling, crouching, and reaching above shoulders. Ability to lift and move up to 25 pounds to transport files or materials. Experience in SharePoint for collaboration and document management is preferred but not required.
