We are seeking a skilled Administrative Assistant to deliver efficient secretarial and administrative support in a well-organized and timely manner. This role involves working closely with executives, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication.
Your responsibilities will range from managing schedules and correspondence to organizing meetings and maintaining confidentiality. We require someone who is proactive, detail-oriented, and possesses exceptional organizational and communication skills. Join our team and contribute to the success of our executives and the
Acting as the administrative point of contact between the executives and internal/external clients. Undertaking the tasks of receiving calls, take messages and routing correspondence. Handling executives’ requests and queries appropriately
Responsibilities
- Act as the point of contact between the executives and internal/external clients
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Produce presentations and briefs as needed
- Develop and carry out an efficient documentation and filing system
Requirements And Skills
- Proven experience as an Administrative Assistant, Senior Assistant or in other secretarial position
- Skilled letter writing and high-level verbal and written communications skills
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Must be fluent in Spanish & English
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- Discretion and confidentiality
- High School degree; additional qualification as personal assistant would be considered an advantage
