Archdiocese of New York
Finance Office
Assistant Office Manager
December 2024
Overview/Purpose:
The Assistant Office Manager is tasked with bookkeeping, collection receipt processing and tracking, and other activities supporting the Treasury Operations team under the supervision of the Office Manager.
Reports to: Head of Treasury
Responsibilities:
- Track, record, dun, and process daily deposits for the proceeds of the national collections sent in by the parishes. Respond to questions from the parishes related to these collections.
- Prepare the annual collection calendar for management approval.
- Oversee the distribution to the parishes of the calendar, monthly collection letters, envelopes, and collection support materials. Oversee the transmittal of the collected funds per Archdiocesan guidelines.
- Ensure priests on Archdiocesan payroll are compensated per guidelines, liaise with Payroll department in adding and removing priests per instructions.
- Prepare vouchers and monitor monthly payments to institutions and hospitals.
- Assist with payroll by processing monthly domicile payments and expenses reimbursements for Hospital Chaplains.
- Oversee and pay the monthly bills for the housing facilities of the Senior Archdiocesan Religious personnel.
- Support and serve as back-up for the Treasury Financial Analysts.
- Other duties as needed.
Education, Experience, and Skills:
- Bachelor’s degree in Finance or Accounting.
- 2-3 years of experience in an Office Manager or similar role in an Accounting or Financial team.
- Proficient in Microsoft Office.
- Ability to independently carry out multiple and diverse tasks concurrently.
- Ability to work well with a team.
- Ability to work in a fast-paced environment.
Compensation range for this position is: $38.46 – $41.21 per hour.
This position is considered full-time, non-exempt and eligible for overtime.
Interested candidates should send a cover letter and resume to:
Rick.Schuler@archny.org
