Elyria Catholic High School
Catholic Education - Elyria, Ohio
Catholic Diocese of Cleveland
Position Announcement
Office of Catholic Education – Elyria Catholic High School
Administrative Assistant to the President
725 Gulf Road, Elyria Ohio 44035
440-365-1821
www.elyriacatholic.com
Full-time, Non-Exempt Status
Reports to: President of Elyria Catholic High School
The Roman Catholic Diocese of Cleveland was founded on April 23, 1847. Under the leadership of the Most Reverend Edward G. Malesic, Bishop of Cleveland, it is the twenty-third largest Diocese in the United States. The Diocese encompasses the counties of Cuyahoga, Summit, Lorain, Lake, Geauga, Medina, Wayne, and Ashland. With more than 692,000 Catholics in the Diocese, the Catholic Charities- Diocese of Cleveland is one of the world’s largest diocesan systems of social services. The Diocese includes 185 parishes, 85 Catholic schools, one pastoral center, and one mission office. The cathedral is the Cathedral of St. John the Evangelist, located in downtown Cleveland. Please go to our website, www.dioceseofcleveland.org, for more information about our Diocese, mission, and ministries.
The Office of Catholic Education provides expertise, experience, and energy to lead and assist those who carry out the education ministries of the Diocese of Cleveland. In steadfast support of our over 40,000 students and their families, the Office works to ensure that each School can deliver strong, positive, vibrant Catholic education for continued growth in academic excellence and faith formation.
Founded in 1947 by Monsignor William Newton, Elyria Catholic High School, the only Catholic high school in Lorain County has educated three generations of families in a nurturing environment and a personalized approach to education. With an ever-increasing enrollment, currently at 480 students in grades nine through twelve, Elyria Catholic strives to advance its mission, "to empower young adults to identify and use their God-given gifts to learn, worship, and serve guided by Catholic tradition."
Elyria Catholic is a Diocesan-owned and operated high schools, which functions under a President/Principal model of school administration. The President serves as the chief operating officer, supported by the Vice President of Philanthropy Engagement, Director of Finance, Director of Marketing, Director of Buildings & Grounds, and additional staff members responsible for marketing, communications, building maintenance, and advancement. The Principal is the school's chief academic officer, supported by an Assistant Principal of student life, Assistant Principal of Academics, and other staff, including guidance, athletics, and all faculty.
Job Overview:
The Administrative Assistant will provide critical administrative support to the President of Elyria Catholic High School. This individual will handle a variety of tasks that facilitate the smooth and efficient operation of the President's office, including meeting and event planning. The ideal candidate will possess excellent organizational, communication, and interpersonal skills, be comfortable using technology, demonstrated success in meeting and event planning, and have a creative eye for producing professional and visually appealing materials. The ability to manage multiple responsibilities in a fast-paced environment while maintaining confidentiality and professionalism is essential.
Key Responsibilities:
- Administrative Support:
-
- Manage the President’s calendar, scheduling appointments, meetings, and events.
- Screen and prioritize phone calls, emails, and other correspondence on behalf of the President.
- Prepare meeting agendas, materials, and minutes as needed.
- Assist with organizing internal and external meetings, including Board meetings and community events.
- Maintain filing systems and ensure the President’s office is organized and operates efficiently.
- Technology & Graphic Design:
-
- Create professional and visually appealing presentations, reports, and newsletters using graphic design tools such as Canva, Microsoft PowerPoint, and Google Slides.
- Assist with updating and maintaining online platforms for communication with donors, alumni, and other stakeholders.
- Support the creation of digital and print materials for events, donor outreach, and school promotions, ensuring alignment with Elyria Catholic’s branding guidelines.
- Communication:
-
- Draft, proofread, and send professional correspondence, reports, and presentations on behalf of the President.
- Serve as a liaison between the President and faculty, staff, parents, donors, and the wider community.
- Coordinate communication and engagement with Elyria Catholic stakeholders.
- Event Planning:
-
- Assist with coordinating events, including donor receptions, school functions, and meetings with external partners.
- Support the planning and execution of special projects and school initiatives.
- Record Management:
-
- Organize and maintain records, contracts, reports, and other sensitive documents.
- Assist in tracking and managing donor and alumni information related to the President’s fundraising initiatives.
- General Office Support:
-
- Assist with day-to-day office operations, including ordering supplies, arranging travel, and preparing expense reports.
- Perform other administrative duties as the President assigns to support the school’s mission.
Qualifications:
Education: A high school diploma is required; an associate’s or bachelor’s degree is preferred.
Experience: Previous executive administrative experience preferred
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and graphic design tools like Canva.
- Strong technology skills with the ability to manage digital communications and create visually appealing materials.
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills, with the ability to prioritize tasks.
- High attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Professional demeanor and positive attitude.
Other Requirements:
- Commitment to the mission and values of Elyria Catholic High School.
- Successful BCI and FBI background checks and VIRTUS certified or willing to be certified.
- Commitment to the teachings and traditions of the Catholic Church and to best practices in Catholic education. Familiarity with the teachings, traditions, and policies, which apply to formation and development of high school-aged youth.
- Flexibility in working hours to accommodate occasional evening or weekend events.
To Apply:
Interested and qualified individuals are invited to contact Annie Heidersbach, President of
Elyria Catholic High School in confidence at heidersbach@elyriacatholic.com
