The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics in The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region’s largest nonprofit social service agency. The Archdiocese also has one of the country’s largest seminaries. The Archdiocese’s elementary and secondary schools comprise one of the largest U.S. private school systems.
The Accounting Service Center Accounting Analyst (ASCAA) will collect and enter employee data, such as personal information, pay rates, taxes, voluntary deductions, and Human Resources required data, into the IOI payroll provider system and maintain tax information for vendors. ASCAA will also assist with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments and ensure payroll information is approved by Pastor and/or Operations Director/Business Manager prior to payroll submission. The ASCAA will provide reports and guidance around financial health of parish and school operations and assists with preparing materials for Finance council meetings. Perform other responsibilities as assigned by ASC Accountant/Supervisor.
Responsibilities Listed Are Not Limited To Other Duties Assigned
- Financial Management:
- Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner
- Processes cash receipts, records/posts deposits
- Posts wire transfers, ACH and credit card transactions
- Posts payroll journal entries
- Assists with monthly, quarterly and annual journal entries
- Support reconciling non-operating checking and saving accounts monthly
- Support monthly reconciliations of balance sheet accounts
- Maintain tax information for vendors, and send out required tax forms within the required deadlines
- Work with the Accountant / Supervisor to report Open Items to, Pastor, Principal, and appropriate key members on a regular basis
- Assists with preparing materials for Finance council meetings
- Provides reports and guidance around financial health of parish and school operations
- Provides support as necessary for processing payroll utilizing UKG Payroll system
- General:
- Participate in ASC meetings, including preparing for meetings and implementing initiatives at the parishes and schools assigned
- Ensures proper internal controls are in place and followed
- Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations
- Utilizes Archdiocesan Best Practices
- Perform other responsibilities as assigned by ASC Accountant / Supervisor
- Requirements:
- Minimum of Associate’s degree in Business or related discipline, e.g. Accounting, Finance, preferred.
- Minimum of 2 years of experience in Parish or business, or the equivalent combination of relevant education and related work experience.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Basic knowledge of accounting practices and regulations, and federal, state and city laws.
- Strong demonstrated knowledge in QuickBooks and Microsoft Office.
- Excellent organizational and time management competencies.
- Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
- Ability to work in team environment and has a “Service Mindset” when working with others.
- Able to identify issues and propose recommendations/solutions.
- Can be entrusted with highly confidential information.
- Strong drive to achieve results.
- Able to travel to other Archdiocesan locations and to work overtime as necessary, sometimes or frequently with little notice.
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.
This position has an annualized salary range of $41,860-61,880. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
