Executive Assistant
Pastoral Center, Bloomfield, CT 06002
FT, M-F. 40Hrs
The Executive Assistant will provide high-level administrative support to the Chief Operating Officer (COO) and other senior staff.
Essential Functions:
· Provides high-level administrative support and assistance to the COO and/or other assigned leadership staff.
· Performs clerical and administrative tasks including drafting letters, memos, processing invoices and check requests, preparing/formatting reports, and other documents for senior staff.
· Maintains COO calendar and independently prioritizes meeting requests.
· Works with staff at affiliate organizations to coordinate board meetings and annual meetings of corporate members.
· Coordinates investment committee activities with investment advisors.
· Prepares meeting minutes as necessary.
· Arranges travel and accommodations for executives.
· Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
· Receives incoming communication or memos on behalf of COO in written or electronic form, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.
· Performs office tasks including maintaining records, ordering supplies, and performing basic record keeping.
· Performs additional duties as assigned by executives.
· Performs other related duties as assigned.
Required skills:
· Excellent verbal and written communication skills.
· Excellent organizational skills and attention to detail.
· Excellent time management skills with a proven ability to meet deadlines.
· Ability to function well in a high-paced and at times stressful environment.
· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
· Able to type minimum of 50 words per minute.
· Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
· Proficiency in Spanish a plus
Education/Experience:
· High school diploma required, bachelor’s degree in business administration or related field preferred.
· At least four years of related experience required.
Physical/Other Requirements:
· Prolonged periods sitting at a desk and working on a computer.
· Must be able to lift 15 pounds at times.
· Some evening and weekend work may be required.
Job Type: Full-time
Pay: $69,839.00 - $76,441.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Microsoft Excel: 2 years (Preferred)
- Microsoft Powerpoint: 2 years (Preferred)
Ability to Commute:
- Bloomfield, CT 06002 (Preferred)
Ability to Relocate:
- Bloomfield, CT 06002: Relocate before starting work (Required)
Work Location: In person
