Overview
We are seeking a dedicated and organized Church Secretary to join our team. The ideal candidate will play a vital role in supporting the church's administrative functions, ensuring smooth operations, and fostering a welcoming environment for our congregation. This position requires strong clerical skills, attention to detail, and managing multiple tasks efficiently.

The Church Administrative Assistant serves as the primary point of contact at the rectory, representing the church with professionalism and warmth. This role involves working closely with various stakeholders and effectively prioritizing needs and events as they arise. Key responsibilities include managing accounts receivable, preparing weekly bank deposits, and maintaining strict confidentiality when handling sensitive information.

One of the most detailed and time-consuming tasks is maintaining the church ledger, which includes records of baptisms, communions, confirmation, marriages, deaths, and funerals. This responsibility

requires meticulous attention to detail, regular coordination with dioceses across the country, and athorough understanding of canon law. The ideal candidate will be organized, adaptable, and committed to upholding the church’s standards of integrity and condentiality.

Responsibilities

Prepare and assemble weekly bank deposit slips/ Enter account contributions
Manage scheduling for the oce, church, and social hall
Prioritize events and visitors with professionalism and tact
Order office supplies, maintain office equipment, and oversee vendor contracts
Coordinate with various groups for funeral arrangements
Maintain church records for baptisms, communions, confirmation, marriages, deaths, and funerals
Deliver exceptional customer service
Type and format weekly bulletin announcements and professional communications
Organize and maintain annual, monthly, and quarterly testing paperwork, including all necessary documentation
This position is considered exempt under the Fair Labor Standards Act

Qualifications

Ability to maintain strict condentiality
Basic computer proficiency
Strong multitasking abilities
Procient keyboarding skills
Excellent telephone and communication skills
Strong organizational skills
Detail-oriented

This position is an excellent opportunity for individuals looking to contribute their skills in a meaningful way while supporting the mission of our church community.

Job Type: Full-time

Pay: $30,694.00 - $39,391.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Day shift
Monday to Friday

Work Location: In person

St. Mary Catholic School

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Church Secretary