Description:

SUMMARY

Administers the archives, records management program, and the electronic document management system under the direction of the Vice Chancellor.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

Administers the Diocesan Archives and Records Management Programs
Administers the diocesan electronic management system
Drafts and implements policies and procedures to administer current and archival records
Prepares and administers the annual archives budget
Serves as the main archives and records liaison to diocesan offices, parishes, schools, institutions, and organizations as well as to professional organizations and the general community
Administers the diocesan records protection program including records restoration, destruction, and digitizing/microfilming vital records
Serves as the general editor to the archives publication program
Administers the use of archives by researchers
Trains or provides training/educational opportunities for staff
Serves as historian for special diocesan publications and programs

Requirements:

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Master’s degree (M.A., M.S.) or equivalent
Four to ten years related experience and/or training preferred
Or equivalent combination of education and experience

LANGUAGE SKILLS

Ability to read, analyze, and interpret common professional, scientific and technical journals, financial reports, and legal documents
Ability to communicate effectively, including the ability to effectively present information to top management, staff, public groups, and/or boards of directors and to respond to common inquiries or complaints from customers, regulatory agencies, or members of the community
Ability to prepare clear and concise archives material including policies, reports, forms, and correspondence and to write speeches and articles for publication that conform to accepted style and format
Preference given to ability to read and interpret at least one foreign language common in area

MATHEMATICAL SKILLS

Ability to administer effectively the archives budget, financial transactions, and statistical reports
Ability to work with and apply fundamental mathematical concepts including probability, statistical analysis, percentages, ratios, and projections

REASONING SKILLS

Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

CERTIFICATES, LICENSES, AND REGISTRATIONS

Preference given to Certified Archivist (CA), and/or Certified Records Manager (CRM)

Roman Catholic Diocese of Nashville

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Archivist