GENERAL DESCRIPTION

The Executive Administrator will work with and report to the Medical Director and Executive Director. Together we work to provide excellent healthcare at two Life Choices Women’s Clinics and on the Hope Mobile Clinic (aka Phoenix Women’s Clinics). All responsibilities will be performed for Life Choices Women’s Clinic (LCWC), and activities or entities operating under LCWC.

Qualifications:
We are seeking a highly organized and detailed-oriented professional with excellent written and verbal communications skills. A successful candidate will have an accounting or business administration background and be able to handle a variety of tasks with a diverse skillset. An ability to handle confidential information with integrity and professionalism is essential.

The Executive Administrator must have a strong commitment to the sanctity of life from conception and embrace the life-affirming mission of Life Choices Women’s Clinic as well as have a desire to serve women in crisis. Must be able to embrace differences among people and be able to interact with internal staff as well as external contacts in a culturally competent and respectful manner.

Responsibilities:
The Executive Administrator is responsible for:
Managing accounts receivables
Managing accounts payable
Reconciling program fees, cash and credit card payments
Tracking LCWC asset logs
Budgeting operating and reserve accounts
Balancing bank statements
Creating biweekly ADP payroll
Keeping Policies and Procedures up to date
Managing forms for internal tracking
Updating monthly financial and quantitative patient reports
Preparing reports for CPA for taxes, filing annual 1099 forms
Maintaining accurate and timely insurance information
Assisting with grants, fundraisers and projects

Life Choices Women's Clinic

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Executive Administrator