Staff Job Description

Job Title: Accounting Assistant

Reports To: Fiscal Manager

FLSA Status: Non-exempt

Summary Statement: Perform Accounts Payable, Accounts Receivable, and Payroll functions. Collect, process, and distribute data both internally and externally. Assist in audit preparations. Must have a strong attention to detail.

Essential Duties and Responsibilities:

· Receive and log mail daily.

· Answer and direct phone calls daily.

· Review and key-in Accounts Payable data and process checks.

· Review timesheets and allocation sheets for accuracy.

· Prepare and process payroll and complete reports.

· Communicate with vendors and obtain W-9’s as necessary.

· Review and update coverage amounts for life insurance and code monthly invoice for payment.

· Prepare monthly salary and benefit information for program billing.

· Prepare monthly reimbursement request for Reception and Placement Administrative expenses.

· Oversee, coordinate, and complete funding applications for United Way and other agencies.

· Assist in audit preparations.

· Compose reports, minutes, and/or letters for the Director or Program Leaders.

· Assist with planning and preparation of meetings and special events.

· Maintain Catholic Charities website, monitor for revisions, including digital presence.

· Provide administrative support for Operation Rice Bowl (ORB) and the Catholic Campaign for Human Development (CCHD).

· Maintain Catholic Charities planning calendar and organizational charts.

· Maintain files for Program administration, including program database and statistical reports.

· Create forms, flyers, PowerPoint presentations, and brochure pages as needed.

· Provide for printing needs of Program Leaders.

· Provide new employee orientations, ensure completion of required paperwork, and maintain employee and volunteer files.

· Assist with employee and volunteer background checks and completion of required Safe Environments paperwork.

· Perform other duties as assigned.

Supervision For: None

Specifications:

Associates Degree in Accounting or equivalent combination of education and experience.

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists and to interpret instructions furnished in writing, oral or schedule form.

Physical Demands:

The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The physical demands of this position are typical of an office setting. There are no unusual physical requirements.

Directive:

Understand and adhere to the ethical and moral norms of the Catholic Church and its principles of charity and justice, the teachings of the Catholic Church, the Employee Handbook, and all Diocesan policies and procedures.

All offers of employment are conditional pending background and reference checks and approval to hire.

Applicants may send cover letter and resume to the attention of Charlene Croyle at ccroyle@rockforddiocese.org

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Application Question(s):

As a religious organization, preference is made to hire Catholics in good standing. Could you provide a reference or letter to this effect?

Education:

Associate (Preferred)

Ability to Relocate:

Rockford, IL 61108: Relocate before starting work (Required)

Work Location: In person

Diocese of Rockford

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Catholic Charities Accounting Assistant